HR Coordinator assisting a public biotechnology company with HR operations and employee experience. Involved in onboarding, offboarding, and fostering company culture.
About the role
- HR Officer managing payroll and essential HR services at hammerjack. Overseeing employee lifecycle and ensuring compliance with labor laws in a global outsourcing environment.
Responsibilities
- Payroll Processing: Coordinate with Finance to ensure the accurate and timely processing of monthly/bi-monthly payroll, including the calculation of government-mandated contributions, taxes, and deductions.
- Financial Integrity: Monitor the usage of company funds (including corporate credit cards) and ensure all unliquidated or unsupported expenses are reclassified and recovered according to company policy.
- Audit Support: Maintain meticulous digital and physical records for internal and external audits, ensuring 100% accuracy in employee compensation files.
- Provider Management: Direct the full lifecycle of employee benefits programs, encompassing HMO, life insurance, vision care, and supplemental wellness packages.
- Financial Reconciliation: Manage end-to-end benefits administration, including the audit of provider billing statements and the timely facilitation of payments to third-party vendors (e.g., insurance and health providers).
- Enrollment: Facilitate the delivery of the total rewards package by managing employee enrollment, movement, and offboarding within all benefit schemes.
- Inquiry Support: Serve as the primary point of contact for employee concerns regarding pay, insurance coverage, and benefit claims.
- Conflict Resolution: Support the HR Manager in mediating employee concerns and counseling staff while ensuring consistent communication and enforcement of company rules and guidelines.
- Due Process: Draft critical labor-related documentation, including Notices to Explain (NTE), Decision Notices (Written Warnings to Final Written Warnings), and Return-to-Work Orders (RTWO).
- Administrative Hearings: Support the management of administrative hearings and documentation requirements to ensure all disciplinary actions meet legal due process standards.
- Regulatory Adherence: Monitor changes in local labor laws and recommended updates to the Employee Handbook and internal policies to ensure ongoing compliance.
- Asset Protection: Oversee the recovery of company resources (hardware, badges, etc.) during employee offboarding and ensure final clearances are processed only after all accounts are settled.
- Policy Communication: Assist in the orientation of new hires regarding company policies, financial protocols, and behavioral expectations.
Requirements
- 3-5 years of experience in HR Operations, Payroll, or as an HR Generalist.
- Proficiency in HRIS (Human Resource Information Systems), advanced Excel (for payroll reconciliations), and a strong understanding of local Labor Code requirements.
- Bachelor's degree in Human Resources, Psychology, Business Administration, or other related field.
- High level of integrity and confidentiality, strong attention to detail, and ability to remain neutral during mediation and disciplinary proceedings.
Benefits
- Flexibility : Work hybrid (remotely and from one of our inspiring offices) and enjoy a better work-life balance!
- Inspiring Workspaces : Our offices are strategically located and designed to fuel your best work.
- Free Unlimited Barista Coffee and Booze : Enjoy refreshments from our cafe and beverage bar.
- Dynamic Open Spaces : Conducive for productivity and creativity.
- State-of-the-Art Security : Ensuring your safety and peace of mind.
- Game Rooms : Take a break and unwind with our recreational facilities.
- Competitive Compensation : Your talents deserve to be rewarded! We help you negotiate with our clients.
- Professional Growth : Access to ongoing training and development opportunities to help you reach your full potential.
- A Supportive Community : Join a diverse and inclusive team that's dedicated to your success.
- Global Impact : Be part of something bigger and make a difference on a global scale.
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