Hybrid Personal Assistant

at AGL

• Job title: Personal Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Sydney, Australia

About the role

• Personal Assistant supporting Finance leaders in Sydney or Melbourne, managing schedules and correspondence while ensuring efficient administrative operations at AGL.

Responsibilities

• Manage Outlook by reviewing all items & meeting requests in a timely manner & actioning, delegating, marking for follow-up, filing or drawing attention to urgent/ business critical items.
• Deal promptly and comprehensively with all enquiries and correspondence, prioritising where necessary, referring as appropriate and personally dealing with them where this is possible.
• Draft and edit meeting requests, emails, internal team communication, presentations and letters on behalf of the General Managers.
• Creation of external materials representing the team’s activities and plans.
• Manage and follow up action / to do lists of key team members.
• Prepare agendas, minutes, and actions (where appropriate), for circulation of information to participants (pre & post meetings) by agreed timeframes.
• Co-ordinate logistics of meetings and team events including Town Halls, team workshops conferences, roadshows and engagement activities (both on and off-site location) on behalf of the General Managers.
• Assist with official company and finance team events / conferences.
• Support in running meetings for the General Managers, as required.
• Provide backup support to the wider PA/EA network.
• Assist the General Managers in raising, reviewing, and approving expense claims, purchase requisitions, invoices, and other items within delegation levels.
• Review team travel requests to ensure compliance with Travel Policy.
• Maintenance of intranet contents, associated Sharepoint/Teams contents, and team distribution lists specific to the General Managers.
• Co-ordinate the compilation of Half Year and Full Year financial report presentation materials and associated packs for the Executive GM team and General Managers.
• Enabling an efficient workplace through integration with workplace and property, including assisting with setting up policies, projects allocations and facilitating smarter working.
• Ensure that all Health, Safety and Environment Systems are adhered to while meeting AGL’s policies and standards for HSE Management.
• Onboarding of contractors in the relevant systems.

Requirements

• 3-5 years in similar position
• Strong organisational skills and sense of initiative
• High confidentiality and business acumen
• Friendly, approachable, with mature team player attitude
• Confident at liaising with people from all levels of the business
• Ability to work autonomously
• Adaptable – happy to deal with changing priorities and ambiguity
• Flexible – happy to do the day to day as well as the more challenging tasks
• Intermediate MS office skills (MS Word, Excel, PowerPoint - essential)
• Comfortable with learning new programs, systems or ideas

Benefits

• Flexible working options including hybrid work.
• Discounts on energy, telco and solar plans.
• Participate in Energise - our reward & recognition program.
• Play an active role in our diversity & inclusion initiatives.
• Novated leasing and Electric Vehicle subscriptions.