Senior Executive Assistant at IonQ, providing administrative support for leadership team. Managing schedules, communications, and key initiatives in a fast - paced environment.
About the role
- Accountant & Executive Support combining finance responsibilities with executive/personal support at fintech scale-up INFINIT. A dynamic role supporting the CEO in various administrative tasks while enhancing operational efficiency.
Responsibilities
- Manage CEO calendar, meeting coordination, and scheduling with multiple stakeholders
- Arrange travel logistics including flights, hotels, ground transportation, and itinerary planning
- Handle correspondence, follow-ups, and priority management on behalf of the CEO
- Provide support on both professional business matters and personal administrative tasks
- Manage sensitive information with absolute discretion and integrity
- Support general office operations, including vendor management, supplies, facilities coordination and other ad-hoc tasks
- Coordinate internal events, meetings, and team gatherings
- Handle ad-hoc projects and requests from leadership and departments
- Maintain confidentiality around sensitive business and personal information
Requirements
- 2-3 years of experience as a Personal Assistant, Executive Assistant, or similar support role
- Proven ability to manage multiple priorities and adapt quickly to changing demands
- Excellent organizational, communication, and interpersonal skills
- High attention to detail and strong problem-solving ability
- Absolute discretion and integrity when handling sensitive, confidential information
- Proactive and autonomous mindset with entrepreneurial thinking
- Comfort working in a fast-paced startup environment with flexible, evolving responsibilities
- Proficiency with calendar management, travel booking, and productivity tools (Notion, Asana, Google Workspace, Microsoft 365, etc.)
- Fluency in English; additional languages are a plus
Benefits
- Competitive Salary and Equity: We offer highly competitive salaries and a stake in our success with share options because we're building this together.
- Diverse and Inclusive Team: Join a dynamic and international team in excess of 8 nationalities. You'll have the chance to work with experienced professionals from around the world, fostering a rich learning environment.
- Inspiring Mission: We are dedicated to revolutionizing business financing and making a positive impact on the European economy. Your work at INFINIT will have a lasting effect on businesses and communities.
- Health and Well-being: Your health matters to us. You will have access to top-quality Medical & Mental Health Insurance.
- Quality Time Together: We foster a sense of community with annual gatherings and bi-weekly office team gatherings. You're more than welcome to join us for quality time.
- Personal Time Off: Enjoy flexibility with your personal time off.
- Flexibility and Ownership: We trust our team and we are goal-oriented. Enjoy the flexibility of hybrid working 3 days a week in our Luxembourg office and 2 days at home.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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