Executive Assistant supporting three AVPs and the VP of Claims at The Doctors Company. Managing administrative tasks and assisting in department operations in a medical malpractice insurer.
About the role
- Personal Assistant providing administrative and organizational support to leadership at peopleworth. Thriving in a dynamic environment while maintaining efficiency and confidentiality in daily operations.
Responsibilities
- Manage and maintain executives’ calendars and appointments efficiently
- Coordinate meetings, including scheduling, venue arrangements, and preparing agendas
- Handle incoming and outgoing correspondence, including emails, phone calls, and post
- Prepare and manage documents, presentations, and reports as needed
- Assist with travel arrangements and itineraries
- Support various projects by conducting research, compiling data, and preparing materials
- Maintain confidentiality and handle sensitive information with discretion
- Act as the first point of contact between executives and internal or external stakeholders
- Organize and prioritize tasks to meet deadlines effectively
Requirements
- Proven experience as a Personal Assistant or in a similar administrative role
- Excellent organizational and time-management skills
- Strong verbal and written communication abilities
- Ability to handle confidential information with integrity
- Proficiency in Microsoft Office Suite and calendar management tools
- Ability to multitask and prioritize tasks in a fast-paced environment
- Strong interpersonal skills and professional demeanor
- Flexibility and adaptability to changing priorities and demands
- Attention to detail and problem-solving skills
Benefits
- Collaborative, people-centred performance culture
- Opportunities to grow in a client-centred environment
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
Personal Assistant providing high - level support to Partners and Fee - Earning teams in a legal services organisation. Ensuring effective use of time through proactive management of tasks and activities.
Executive Assistant supporting GTM practices at HP Inc., performing advanced administrative support tasks for upper executives. Managing executives' calendars, coordinating travel, and handling confidential information.
Secretary supporting office staff with administrative tasks at Crown Equipment Corporation. Handling correspondence, clerical duties, and assisting the Branch Manager in various functions.
Executive Assistant providing administrative support to Women's Behavioral Health leadership team. Managing calendars, correspondence, and organizational tasks for Highmark Health with a focus on confidentiality.
Executive Assistant to the CEO at a fast - growing AI photo editing startup, providing high - level support and managing logistics. Requires strong organizational skills and executive - level experience.
Company Secretary for Teleport ensuring governance compliance across Southeast Asia and supporting Board dynamics. Leading governance frameworks and spearheading IPO readiness initiatives for a fast - growing logistics firm.
Executive Assistant providing high - level support in a fast - paced environment. Collaborating with global teams and managing client - facing events while handling confidential information.
Accountant & Executive Support combining finance responsibilities with executive/personal support at fintech scale - up INFINIT. A dynamic role supporting the CEO in various administrative tasks while enhancing operational efficiency.
Senior Executive Assistant at IonQ, providing administrative support for leadership team. Managing schedules, communications, and key initiatives in a fast - paced environment.