Executive Administrative Assistant providing administrative support to the CEO Comms and Corporate Communications team at Ford. Managing requests, scheduling, and executing communication strategies for executive leadership.
About the role
- Sr. Administrative Assistant responsible for supporting multiple Vice Presidents in the US Commercial region. Managing complex calendars, travel coordination, and event planning duties.
Responsibilities
- Coordinate and manage complex calendars, schedule meetings, appointments, and conferences.
- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Manage corporate card expenses and prepare accurate expense reports using Concur.
- Organize meetings via MS Teams, Webex, or Zoom and take minutes.
- Plan and execute team offsite meetings, events, and social gatherings.
- Use SAP to create vendor accounts and process purchase orders.
- Process and track invoices, resolve discrepancies, and maintain financial records.
Requirements
- Proven experience as a Sr. Administrative Assistant or in a similar role supporting senior leaders.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (MS Teams, Zoom, Webex).
- Experience using Concur and SAP systems.
- Bachelor’s degree or equivalent professional experience.
- Experience coordinating travel and managing expense reports for senior executives.
- Familiarity with event planning and vendor management.
- Team-oriented with strong interpersonal and collaboration skills.
- Willingness to travel occasionally as needed.
Benefits
- Health insurance
- 401(k) matching
- Paid time off
- Flexible working arrangements
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
TH
Executive Administrative Assistant providing high - impact support to C - suite at The Hartford. Ensuring seamless operations and enabling leadership to focus on driving vision and growth.
Administrative Assistant providing organizational support to History Channel’s East Coast Programming team. Managing schedules, meetings, and documentation in a collaborative environment.
I(
Executive Administrative Assistant supporting the Chief Operating Officer at IIANC. This role involves leveraging technology and AI tools to enhance organizational efficiency.
Provide administrative support to sales leaders and staff at a nationally ranked CPA firm. Engage in project management, software migration, and coordinate meetings.
Administrative Assistant providing essential support to Construction, Design, and Development teams at Continental Properties. Focused on enhancing efficiency and collaboration within a hybrid working environment.
Office Manager overseeing operations and visitor experiences at Agility Robotics. Involves assisting employees, managing supplies, and supporting office activities in Fremont, CA.
Administrative Assistant providing end - to - end operational support to the President & CEO at Pacific Health Group. This role requires managing multi - entity workflows and ensuring organizational excellence.
Administrative Assistant managing multiple executive schedules and corporate hub operations for Mercer Advisors. Highly organized, detail - oriented individual is needed for supporting a dynamic team.
Administrative Assistant managing invoices, client communications, and departmental support at C - PRO Services. Focused on efficiency, organization, and cross - functional collaboration.