Administrative Assistant II providing advanced administrative support to leadership in Abbott's Structural Heart Division. Manage correspondence, schedule meetings, and track expenditures across multiple locations.
About the role
- Office Manager overseeing operations and visitor experiences at Agility Robotics. Involves assisting employees, managing supplies, and supporting office activities in Fremont, CA.
Responsibilities
- Greeting and assisting employees, visitors, and vendors.
- Accurately processing/distributing incoming and outgoing mail and packages.
- Providing support with conference room scheduling, setup and coordination.
- Planning, ordering and stocking office supplies, snacks, food, and drinks for office/break areas.
- Coordinate and manage on-site employee lunches and company events, including ordering, setting up, serving, and cleanup.
- Directly assisting new employees onboarding, including answering questions, desk setup, and assisting with the overall first day experience.
- Providing support for management, staff and office administrators as needed.
- Maintain and update company systems (seating chart, NDAs, desk reservations, etc.).
- Ensuring documents are appropriately managed (e.g.: stored, scanned, shredded, etc.).
- Manage and maintain badge access system, including creating badges.
- Manage and maintain security camera system and vendor relationship.
- Manage and maintain building entrance systems.
- Manage various vendor relationships such as janitorial contracts, to ensure they are being fulfilled, follow up and resolve any issues.
- Ensuring office and kitchen equipment are maintained or repaired if needed.
- Promptly report facility or safety concerns to management.
Requirements
- High school diploma or certificate required, associate’s degree strongly preferred.
- Highly customer-oriented, possessing a positive and helpful attitude to all employees.
- Demonstrates consistent dependability, punctuality and follow-through.
- Strong level of computer literacy and experience using Google Suite or MS 365.
- Exhibit strong positive written and verbal communication skills.
- Ability to be flexible and adaptable within a dynamic environment.
- Exhibit a high level of personal integrity, judgment, and discretion.
- Good critical thinking and problem-solving skills.
- Able to lift to 30lbs safely.
- Have valid driver’s license and transportation.
Benefits
- 401(k) Plan: Includes a 6% company match.
- Equity: Company stock options.
- Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees.
- Benefit Start Date: Eligible for benefits on your first day of employment.
- Well-Being Support: Employee Assistance Program (EAP).
- Time Off: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown for exempt employees; 10 vacation days, paid sick leave, and 10 company holidays for non-exempt employees.
- On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments.
- Parental Leave: Generous paid parental leave programs.
- Work Environment: A culture that supports flexible work arrangements.
- Growth Opportunities: Professional development and tuition reimbursement programs.
- Relocation Assistance: Provided for eligible roles.
- Annual Discretionary Bonus: Provided for eligible roles.
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Executive Assistant at Amber managing executive schedules and office operations in Melbourne. Enhancing leadership effectiveness while ensuring a supportive workplace environment.
Marketing Coordinator supporting financial operations and marketing initiatives at PCNA. Manage budgets, expenses and assist in coordinating events and marketing projects.
Logistics Administrative Assistant coordinating transport and delivery operations in São Paulo. Handling driver inquiries and managing interactions across various departments for service efficiency.
Administrative Specialist supporting fast - moving hybrid Development teams at Hyatt to optimize workflows and processes in the hospitality industry.
Legal Administrative Assistant performing secretarial duties for attorneys in the entertainment industry. Requires confidentiality, organization, and familiarity with legal processes.
Provides administrative support for academic leaders at Emory University, overseeing office operations and ensuring compliance with policies and procedures.
Senior Administrative Assistant at Emory University supporting health - related academic leaders. Overseeing office operations and preparing budgets, reports, and materials for meetings.
Application Support Specialist at Sunshine Enterprise processing permit requests and providing customer support. Collaborating with internal teams and managing application data.
Senior Administrative Assistant providing support to Prime’s Senior Leadership Team in a hybrid role. Managing calendars, coordinating travel, and handling administrative tasks.