Site Administrative Assistant supporting day - to - day operations at PCL Construction Management in Edmonton. Fostering stakeholder relationships and ensuring efficient administrative tasks execution.
About the role
- Administrative Assistant II providing advanced administrative support to leadership in Abbott's Structural Heart Division. Manage correspondence, schedule meetings, and track expenditures across multiple locations.
Responsibilities
- Provide advanced administrative support to one or more Divisional Vice Presidents and other managers/directors as assigned.
- Manage correspondence and schedule couriers, Webex (Zoom) meetings; mobile phone setups.
- Act as a liaison for remote access issues.
- Support for tracking budget expenditures.
- Compliance with applicable Corporate and Divisional Policies and procedures.
- Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
- Order business cards, stationery, and departmental office supplies.
- Use intermediate to advanced software skills to perform work assigned.
- Coordinate new employee office set-ups and onboarding.
Requirements
- High school diploma or equivalent.
- 5+ years of experience or equivalent.
- Operates independently and works on their own initiative.
- Advanced knowledge of Microsoft Office Suite, Microsoft Teams, Adobe Acrobat, Visio or OrgPlus, and Outlook required.
- Microsoft Power Apps knowledge preferred.
- Knowledge of organizing and properly documenting Physician expenses and interactions (Sunshine act).
Benefits
- Career development with an international company where you can grow the career you dream of.
- Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
- An excellent retirement savings plan with a high employer contribution.
- Tuition reimbursement.
- The Freedom 2 Save student debt program.
- FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
- A company recognized as a great place to work in dozens of countries worldwide.
- Named one of the most admired companies in the world by Fortune.
- A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.
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