Site Administrative Assistant supporting day - to - day operations at PCL Construction Management in Edmonton. Fostering stakeholder relationships and ensuring efficient administrative tasks execution.
About the role
- Administrative Assistant supporting senior level executives at Humana, managing administrative tasks and coordinating schedules in a hybrid environment. Utilizing Microsoft Office skills and strong attention to detail for effective organizational support.
Responsibilities
- Manage, prioritize and complete tasks for 2 senior level executives and their organizational needs
- Transcribe, type, format, and proofread a variety of material (e.g., correspondence, meeting minutes, reports, presentations) using Microsoft Programs
- Coordination of internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available
- Manage the appointments and schedules of applicable staff
- Complete expense reconciliation accurately and timely for leaders supported
- Operate within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing while under minimal direction
- Follow standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion
Requirements
- 5+ years of administrative experience directly supporting multiple senior level leaders
- Proven experience in coordinating complex travel arrangements for senior leaders, including booking flights, accommodations, ground transportation, and managing itinerary changes as needed
- Proficient in Microsoft Outlook, Word, and PowerPoint to include office suite of technology
- Demonstrated proficiency in navigating and utilizing multiple systems and software applications concurrently to efficiently manage tasks and workflows
- Demonstrates a high level of professionalism, including strong executive presence and polished corporate demeanor, in all interactions with internal and external stakeholders
- Models confident, effective communication and consistently represent the organization’s values and standards
- Exhibits exceptional attention to detail, ensuring accuracy and thoroughness in all tasks and deliverables, while consistently handling sensitive information with discretion and maintaining confidentiality in all professional matters
- Demonstrates the ability to balance multiple initiatives and effectively prioritize workload, while maintaining flexibility to support urgent business needs and requests, including availability during nights and weekends as required
- Must be located in a Humana Hub location (locations listed on posting) with the ability to work 2 days in office as a hybrid office Associate
Benefits
- Health benefits effective day 1
- Paid time off, holidays, volunteer time and jury duty pay
- Recognition pay
- 401(k) retirement savings plan with employer match
- Tuition assistance
- Scholarships for eligible dependents
- Parental and caregiver leave
- Employee charity matching program
- Network Resource Groups (NRGs)
- Career development opportunities
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
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