Business Office Manager providing clerical and administrative support at assisted living facilities. Tracking resident charges, payroll, and onboarding job applicants with operational focus.
CI
Hybrid Administrative Assistant II, Executive Support, Data Reporting, Project Management
Posted yesterday
About the role
- Administrative Assistant providing high-quality support to leaders in Commercial Underwriting. Managing logistics and preparing data-driven materials while maintaining discretion with sensitive information.
Responsibilities
- Provide proactive administrative and logistical support that enables leaders to focus on strategic priorities
- Manage complex calendars, meeting logistics, and scheduling; anticipate conflicts and resolve issues independently
- Coordinate end-to-end travel arrangements and process expense reports accurately and on time
- Draft, prepare, and distribute professional correspondence, reports, presentations, and meeting materials
- Prepare large datasets, reports, and presentation materials for senior leadership and internal or external meetings
- Maintain organized electronic files, SharePoint sites, and databases with strong version control and file hygiene
- Handle sensitive and confidential information with a high level of discretion and professionalism
- Provide timely and accurate support related to broker and agency activities, as applicable
- Update and maintain business opportunities, relationships, and reporting in Salesforce and other internal systems
- Serve as a reliable point of contact for leaders and internal partners, responding promptly and professionally
- Assist with special projects as needed, with quality, accuracy, and timely execution
Requirements
- Some college coursework preferred (Business, Accounting, Marketing, or related field)
- Typically 4+ years of administrative experience , preferably supporting leaders or teams in a professional services or corporate environment
- Strong written and verbal communication skills with professional judgment and tone
- Excellent organizational skills with the ability to manage multiple priorities and deadlines
- Strong interpersonal skills with the ability to collaborate effectively across levels and functions
- Ability to work independently, anticipate needs, and resolve issues proactively
- Intermediate proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel); strong PowerPoint and Excel skills preferred
- Experience using AI productivity tools (e.g., Copilot or similar) and comfort learning new technologies
- Familiarity with data analysis or reporting tools (e.g., Power BI, Looker) is a plus.
Benefits
- Health insurance
- Comprehensive and competitive benefits package to help our employees
- Paid time off
- Flexible work arrangements
- Professional development opportunities
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