Legal and Operations Administrative Assistant providing key support to the Operations Leader and General Counsel. Involved in legal documentation, contract administration, and administrative functions.
About the role
- Administrative assistant supporting student and staff mobility funded by EU at Vrije Universiteit Brussel. Involves managing exchange programs, compliance, and communication with students.
Responsibilities
- support the implementation of exchange scholarship programs funded by the EU and Flemish government;
- follow-up of the mobilities and related administrative actions and documents of students and staff exchange using the VUB tool to manage mobilities;
- support the administration of inter-institutional exchange agreements with international partners;
- providing communication and maintenance of the web pages for mobility;
- providing first-line assistance to students coming/departing on exchange;
- organising information sessions and recruiting events on campus;
- preparing interim and final reports.
Requirements
- you have a bachelor’s degree or equivalent through experience
- you speak and write fluently in English and adapt your message easily depending on your target audience.
- good knowledge of Dutch is an added value
- you have good IT knowledge (Word, Excel, PowerPoint) and experience with file management in databases is a plus
- preferably, you already have several years of experience in student file management
- you enjoy having a varied set of tasks and can switch smoothly between different tasks
- you are adept at managing tasks efficiently and setting targeted priorities
- you have a keen interest in administration and are not afraid to learn how to work with new software packages
- you can work independently and you are a good team player
- applicants must hold a valid work permit for Belgium
Benefits
- Extensive opportunities for remote work and a teleworking allowance;
- An open and informal working environment with attention to work-life balance, an exceptional leave scheme with 35 days of annual leave, and closure between Christmas and New Year;
- Free hospitalization insurance and an excellent group insurance with guaranteed income;
- Full reimbursement of commuting costs by public transport and/or a bicycle allowance;
- Varied meals at an attractive price in our campus restaurants;
- Affordable sports facilities, a wide range of discounts via Benefits@Work (in various shops, on flights, at gas stations, amusement parks, etc.), and eco vouchers;
- A daycare center near the campus and discounts on holiday camps for children;
- The opportunity to help shape your role and continuously learn through our VUB learning platforms and training programs;
- And finally: great colleagues with a healthy drive and a good sense of humor.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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