Legal and Operations Administrative Assistant providing key support to the Operations Leader and General Counsel. Involved in legal documentation, contract administration, and administrative functions.
About the role
- HR Compliance Admin Assistant at Staff Domain Inc. providing administration support to the Compliance Support team in the Philippines. Focused on compliance management and team support activities.
Responsibilities
- Monitoring and actioning the Compliance Inbox.
- Linking HealthPass for candidates and monitoring compliance documents.
- Onboarding and maintenance of all active candidates' compliance.
- Ensure Occupational Health requirements are always met.
- Ensure Governing body requirements are always met.
- Right to Work checks.
- Working With Children checks.
- Accurate and timely onboarding of new and existing candidates under direction of the compliance team.
- Responsible for the procurement of all compliance documentation, including liaising with the nurse and all necessary third parties.
- Co-ordination of mandatory training requirements ensures candidates have the necessary working visas.
- Reviewing dashboard report, actioning Google checks, and advising of upcoming expiring documents.
- Follow up on outstanding requests for compliance documents and escalate where necessary.
- Escalate any issues with the compliance of Nurses to the Line Manager.
- Implementation of process improvements.
- Resolve complaints and problems quickly and accurately.
- Undertake any other reasonable duties under the discretion of management.
- Maintaining compliance paperwork within the CRM.
- Provide input for improving policies, processes and procedures.
- Assist with conducting and preparing internal audits when requested.
- Ensure all tasks are completed in accordance with the relevant processes.
Requirements
- Stable career history (whether this is full-time/part-time work or education).
- Previous administration experience.
- Experience of interacting with and providing a service to a sales desk.
- Proficient in Microsoft Word, Excel, PowerPoint, and databases.
- Excellent attention to detail.
- Excellent communication and interpersonal skills.
- Excellent phone manner, both questioning and listening to the caller.
- Able to identify and report opportunities.
- Able to build and maintain internal and external relationships.
Benefits
- HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
- Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
- Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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