HR Coordinator supporting onboarding and HR processes at Effectual, an AWS Premier Consulting Partner. Ensuring accurate records and a seamless employee experience in a hybrid work environment.
About the role
- Employee Experience Executive managing payroll operations for LUXASIA, a leading beauty brand in Asia Pacific. Focused on compliance and enhancing employee engagement in Malaysia.
Responsibilities
- Maintain accurate employee payroll data including commissions, overtime, allowances, and deductions
- Calculate and validate leave encashments, bonus payouts, and statutory contributions
- Review payroll reports against staff movements and stakeholder updates
- Manage statutory compliance and ensure timely submissions to EPF (Employees Provident Fund), SOCSO (Social Security Organisation), EIS (Employment Insurance System), LHDN (Inland Revenue Board of Malaysia) – including PCB, CP21 (departure) and CP22A (cessation) and HRDC (Human Resource Development Corporation)
- Process accurate GL (General Ledger) entries and prepare bank files for payroll disbursement
- Prepare and distribute statutory reports such as EA forms, CP8D, and other annual returns
- Manage onboarding payroll setup and leave forfeiture processing in line with company policies
- Maintain organized records and filing of payroll-related documents
- Keep updated on payroll legislation, system changes, and compliance updates
- Act as HR partner to department heads, providing advice aligned with business needs
- Manage the full employee lifecycle; onboarding, employee relations, engagement, retention, and exit processes
- Support workforce planning, recruitment, and propose compensation packages for local roles
- Drive performance management processes, including KPI setting and year-end reviews
- Support talent development initiatives, employee engagement projects, and HRDC training claims
- Contribute to continuous improvement projects in Training & Engagement
- Ensure smooth onboarding integration and promote a culture consistent with company values (R.E.S.P.E.C.T)
Requirements
- Bachelor’s Degree in Human Resources, Accounting, Business Administration, or related field.
- 2–4 years’ experience in HR operations and payroll management, preferably in Malaysia
- Strong understanding of Malaysian statutory compliance (EPF, SOCSO, EIS, LHDN, HRDC)
- Proficient in payroll systems (eg. SAP, Workday, or equivalent) and Microsoft Excel
- Detail-oriented, with strong analytical and problem-solving skills
- Excellent communication and interpersonal skills; ability to work with multiple stakeholders
- Ability to manage sensitive information with a high degree of confidentiality
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