HR & Office Admin Specialist at DVI Solutions supporting employee lifecycle, onboarding, and office administration. Ensuring smooth operations and compliance with local labor laws.
About the role
- HR Coordinator supporting onboarding and HR processes at Effectual, an AWS Premier Consulting Partner. Ensuring accurate records and a seamless employee experience in a hybrid work environment.
Responsibilities
- Support new hires as a point of contact from offer acceptance through Day 30, following established HR processes to ensure a consistent and welcoming experience
- Initiate and track I-9 completion within legal deadlines; conduct E-Verify as required
- Assist with coordinating equipment orders and system access requests with IT; confirm delivery and access before each new hire’s start date
- Follow established onboarding checklists for each new hire cohort, tracking completion and escalating gaps to HR leadership
- Send welcome communications and Day 1 logistics emails using established templates
- Support buddy program coordination as directed by HR leadership; notify buddies, facilitate introductions, and maintain the buddy tracker
- Send Day 5, Week 2, and 30-day check-in communications from established templates; flag early disengagement signals to HR leadership
- Send manager reminder templates prior to each cohort start date; follow up with managers on Day 1 responsibilities as directed by HR leadership
- Enroll new hires in Udemy Business and assign appropriate learning paths on Day 1
- Support the creation and maintenance of accurate employee records in ADP Workforce Now, including new hire setup, status changes, and terminations
Requirements
- 3–5 years of HR coordinator, HR generalist, or related HR experience
- Hands-on experience with an HRIS system; ADP Workforce Now experience strongly preferred
- Working knowledge of I-9 compliance and E-Verify processes
- Exceptional organizational skills and attention to detail — you follow established processes to a high standard and follow through consistently
- Strong written and verbal communication skills; able to communicate with professionalism across all levels of the organization
- Ability to manage multiple priorities in a fast-paced, distributed work environment while operating within a defined structure and escalating appropriately
- Comfort working with confidential employee information and maintaining appropriate discretion at all times
- Bachelor’s degree in Human Resources, Business Administration, or related field, or equivalent practical experience
Benefits
- Medical, dental, and vision health insurances
- Short-term disability, long-term disability, and life insurances
- 401(k) with Company match
- Paid time off (PTO) — 120 hours accrued over one year
- Paid time off for major holidays (14 days per year)
- Udemy Business access for professional development
- Hybrid work environment
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Senior HR Business Partner driving strategic HR initiatives at Parexel. Influencing global HR efforts and optimizing people and culture within clinical development.
HR Generalist focused on compliance, employee relations, and engagement at URBN's supply chain site. Collaborating with managers on HR processes and fostering a positive work culture.
HR Generalist supporting a growing team with recruitment and compliance in the construction industry. Ensuring an effective onboarding experience and regulatory adherence across the organization.
University Relations Co - op at Insulet representing at career fairs and supporting engagement for early talent. Developing relationships and contributing to a growing early career program.
HR Manager overseeing human resources for Spartech LLC's network of manufacturing facilities. Leading strategic HR initiatives while ensuring compliance and fostering a high - performance culture.
HR Business Partner supporting Ipiranga’s finance team with strategic HR activities and promoting corporate culture. Addressing HR issues and enhancing employee engagement initiatives.
Human Resources Representative handling hiring processes and employee relations at Crown Equipment Corporation. Collaborating with hiring managers and providing support in HR functions.
HR Business Partner translating business priorities into practical people execution across a fast - evolving global organization. Partnering with leaders to navigate performance, growth, and organizational challenges.
HR Specialist managing HR operations and improving processes for a B2B iGaming solutions company in Romania. Supporting compliance and local HR practices with a hybrid work model.