About the role

Executive Assistant providing administrative support for leadership in a healthcare solutions company. Involves scheduling, communication, and coordination of activities, with a focus on healthcare.

Responsibilities

Providing comprehensive administrative support for the SVP, IP&SS Global Portfolio of the Medical Surgical business
Supporting and proactively anticipating work needs of the IP&SS Global Portfolio leadership team
Scheduling and supporting on- and off-site meetings, video conferences and teleconferences, and making necessary arrangements to set-up meeting space
Creating and/or compiling meeting materials including agendas, pre-read material, presentations, surveys, and meeting summaries
Briefing on items for consideration
Supporting organization employee engagement activities
Direct interaction with executive-level customers, and Health Care professionals on behalf of the business
Interpreting and administering corporate policies and procedures
Performing administrative duties such as coordinating travel, managing calendars, reviewing and routing incoming correspondence, database management, expense reporting, tracking and monitoring budgets, and preparing reports
Suggesting and implementing improvements to office and department procedures, methods, and quality goals
Managing confidential, sensitive and restricted business information, and supporting executive level professionals
Other duties as assigned by leader

Bachelor’s Degree or higher from an accredited university AND (2) two years of combined experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government or military environment
High School Diploma/GED from an accredited institution and a minimum of (7) seven years of combined experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government or military environment
Advanced proficiency in MS Office including Outlook, Word, Excel, and PowerPoint
Highly developed written and oral communication skills
Demonstrated ability to balance multiple priorities
Strong attention to detail in all tasks and documentation
Excellent organizational skills
Strong interpersonal skills with the ability to interact professionally with all levels of the organization
Expertise equivalent to that which would be obtained through administrative certifications such as the Certified Administrative Professional (CAP)
Experience with financial and employee data systems such as SAP, Workday, Concur expense reporting, etc.
Previous experience supporting executives in the medical technology sector
2 years of experience in a Marketing support role