Service Delivery Manager ensuring production stability and overseeing post - project delivery in IT & digital services. Collaborating with teams and managing incidents for the payments domain.
MC
Hybrid Operations Coordinator – Family Office, Real Estate
Posted 2 months ago
About the role
- Operations Coordinator responsible for overseeing family office operations and property management documentation. Collaborating with principals and ensuring smooth tenant relations and record-keeping.
Responsibilities
- Manage calendars and coordinate meetings for principals and key stakeholders
- Prepare agendas, take detailed notes, and track follow-ups from quarterly and ongoing meetings
- Maintain organized records across entities, advisors, compliance items, and documentation
- Build and maintain a clear advisor and vendor contact map
- Ensure all files and records are accurate, up to date, and handled with strict confidentiality
- Support compliance documentation for city, state, and banking requirements
- Track permits, inspections, regulatory filings, and critical deadlines
- Maintain lease abstracts, property records, and renewal timelines
- Coordinate with property managers and vendors to support ongoing operations
- Serve as a professional point of contact for tenant questions or issues
- Track issues through resolution and coordinate next steps with the appropriate parties
- Assist with financial summaries, cash flow tracking, and property reporting
- Support basic performance analysis and reporting for management review
- Help track accounts payable and receivable as needed
- Compile data for budgeting and planning
- Use Excel for tracking, summaries, and reporting
- Use Word and Outlook for documentation and communication
- Experience with property management tools like Yardi or MRI is a plus
Requirements
- 2+ years of experience in operations, executive support, office administration, or property management
- Strong organizational skills and attention to detail
- Clear and professional communication style
- Comfort handling confidential information with discretion
- Ability to manage multiple priorities without needing constant direction
- A proactive mindset and strong follow-through
Benefits
- 100% of your health, dental and vision insurance monthly premiums paid by us!
- Flexible PTO because we respect the need for work/life harmony
- Company matching 401(k)
- Vacation reimbursement and health & wellness subsidy programs
- Tuition reimbursement
- Matching charitable donations to the nonprofit organization of your choice
- Company-wide monthly celebrations - lunch is on us!
- Dog-friendly workplace, yes! You can bring your best friend to work
- Free MDB Co. swag + generous employee discount on products
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Senior Analyst in Operations analyzing data to drive operational improvements at Walmart. Collaborating with cross - functional teams to enhance performance, tools, and reporting.
OLMP Intern at GE HealthCare focused on hands - on projects in operations and supply chain. Develop skills while contributing to impactful solutions across various business areas.
Internal Ops Generalist at Qualified Health supporting People and Finance operations. Focus on optimizing internal processes and enhancing team efficiency in healthcare AI.
Operations Customer Expert engaging with Booking.com customers to assist with travel inquiries. Providing comprehensive consultancy and maintaining transaction data.
Operations Customer Expert assisting customers with booking travel plans and handling inquiries. Serving as a link between our company and valued customers for successful interactions.
Operations Technician maintaining equipment and supporting pipeline operations at Williams for clean energy. Responsible for data analysis and collaboration to resolve technical problems.
Title Ops/Underwriting Rep managing title orders and reviewing commitments for real estate services. Responsible for client communication and resolving order issues in a hybrid work setting.
Operations Manager coordinating project team staffing and capacity at Ekimetrics. Working with HR and delivery teams to ensure effective resource allocation and workload balance.
Associate Director leading program strategy and operations at GRAIL for pioneering early cancer detection technologies. Managing complex initiatives across Global Development & Operations and Quality, Regulatory, and Compliance.