Contracts and Planning Administrator ensuring accurate processing of customer orders and coordinating engineering schedules within a growing industrial door solutions provider. Key role in project documentation and customer communication.
About the role
- Receptionist/Office Administrator providing support for mental health services at KGA. Answering calls, assessing client needs, and providing administrative support to teams.
Responsibilities
- Answering incoming phone calls and act as the point of first contact with clients reaching out for mental health services
- Assess client information, needs, and direct them to the appropriate team for services in a timely manner
- Work as part of a team in monitoring different methods of contact that clients may use, including email, scheduled intakes and mail
- Provide general administrative support to all KGA teams including mailing supplies to client organizations, drafting service agreements, entering reports in our database, and other administrative tasks as needed
- Work with our Wellness Specialist to organize and distribute collateral materials to be used onsite at client locations
- General office support - keep common areas, kitchen, and printer room tidy
- Greet guests when needed
- Coordinate lunch orders
- Load/unload dishwasher
Requirements
- Excellent communication skills, including phone, writing and customer service
- Strong skills in databases, MS Office Suite
- Strong attention to detail in all aspects of work
- Minimum of 2 years’ administrative experience
- Excellent organizational skills; ability to juggle multiple priorities
- Experience working on an interdependent team
- Bilingual (Spanish/English) candidates are strongly encouraged to apply
Benefits
- Full-time employees are eligible for KGA's medical and dental plans
- Participation in our Simple IRA with a company match
- Life insurance
- Generous paid time off
- Flexible work arrangements
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