Executive Administrative Assistant providing advanced administrative support to FPI Corporate executives. Responsible for efficient department operations and managing complex confidential information.
About the role
- Administrative Assistant supporting project management, estimating, and sales departments in New York City. Managing calls, schedules, and administrative duties with customer service.
Responsibilities
- Managing inbound and outbound calls.
- Manage return merchandise authorization forms.
- Maintain office supplies.
- Provide department managers with full administrative support by entering information into various databases.
- Assist the estimating department with the preparation of bid packages.
- Maintain scheduling and event calendars.
- Perform general administrative duties such as but not limited to: copying, faxing, filling, organizing, mailing and document development.
- Serve as the primary Notary Public for the organization, ensuring the legal authenticity of signatures on corporate documents, affidavits, and contracts.
- Other Administrative duties as assigned.
Requirements
- High School Diploma or General Education Degree
- One year of experience
- Current, valid New York State Notary Public commission required. Must maintain an active commission throughout employment
- Valid driver’s license
- Ability to multitask while staying organized.
- Strong verbal and written communication skills
- Positive customer service skills
- Experience in lighting and electrical is a plus!
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Administrative Assistant handling various administrative tasks in Barueri. Working with SAP/R3 and SCADA systems, managing stock control, and supporting financial processes.
MH
Security Cooperation Administrative Specialist at HII's Mission Technologies supporting USCENTCOM in Tampa. Delivering administrative support and resolving personnel - related issues across military groups.
Administrative Assistant at Santa Casa BH developing administrative support tasks for the academic secretariat. Responsible for data management, student support, and document control.
Administrative Assistant supporting commercial activities in São Paulo. Improving operations efficiency and providing analytical support to store units.
Assistant Administratif et Financier at Beastly, part of Biggie Group, supporting financial operations and administrative tasks.
Sales Administrative Assistant at Wachter, supporting the Sales team in MT Laurel, NJ. Seeking reliable candidates for a long - term role with competitive pay and benefits.
Sr. Administrative Assistant providing critical support for senior management at Travelers. Handling complex assignments, scheduling, and coordination of administrative projects.
Marketing & Business Development Administrative Assistant at PBK supporting growth initiatives and public image enhancement. Collaborating with teams on client outreach, event coordination, and market research.
Administrative Assistant supporting the Director of Used Car Sales at Pull - A - Part. Managing inventory, analyzing performance, and collaborating across 34+ locations.