Executive Administrative Assistant providing advanced administrative support to FPI Corporate executives. Responsible for efficient department operations and managing complex confidential information.
About the role
- Marketing & Business Development Administrative Assistant at PBK supporting growth initiatives and public image enhancement. Collaborating with teams on client outreach, event coordination, and market research.
Responsibilities
- Assist in identifying and researching potential clients, markets, and business opportunities
- Help prepare proposals, presentations, and other materials for client meetings and pitches
- Coordinate with internal teams to gather necessary information for business development efforts
- Track and manage business development activities, including maintaining databases and tracking leads
- Assist in organizing and coordinating events such as conferences, seminars, and networking functions
- Handle logistics, including venue selection, catering, and coordination with vendors
- Help manage invitations, RSVPs, and attendee lists
- Provide on-site support during events as needed
- Conduct market research and analysis to identify industry trends, competitor activities, and potential opportunities
- Implement procedures to ensure relevant data is effectively captured and input into the CRM system (Salesforce)
- Prepare reports and summaries to share insights with relevant stakeholders
- Assist in developing strategies based on research findings to support business development and public relations efforts
- Support the planning and execution of public relations campaigns and initiatives
- Assist in drafting press releases, articles, and other communication materials
- Monitor media coverage and maintain media contact lists
- Collaborate with internal teams to ensure consistent messaging and brand representation
- Provide general administrative support to the Business Development and Public Relations teams
- Maintain calendars, schedule meetings, and coordinate travel arrangements
- Handle correspondence, phone calls, and inquiries in a professional manner
Requirements
- Bachelor's degree in Business Administration, Marketing, Communications, Public Relations or a related field
- Previous experience in business development, public relations, marketing, or related roles is preferred
- Proficiency in Microsoft Office Suite and familiarity with CRM software
- Strong organizational skills with the ability to manage multiple tasks simultaneously
- Excellent written and verbal communication skills
- Ability to work effectively both independently and as part of a team
- A proactive attitude with a willingness to learn and take on new challenges
Benefits
- Additional PTO between Christmas and New Year's
- Your birthday off
- Community involvement through recreation & service
- Hybrid schedule & remote work options
- Flexible "dress for your day" policy
- Paid parental leave for birth or adoption
- Firm covers employee healthcare premiums
- 401(k) program
- Costco / Sam's Club membership
- $4,000 license bonus
- Dynamic company with quick advancement
- Online professional licensure exam prep library
- Opportunities to work on a variety of project types
- Weekly continuing education lunch & learn sessions
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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