Hybrid HR & Office Operations Apprentice

at Cafeyn

• Job title: HR & Office Operations Apprentice
• Job type: Internship
• Experience level: Entry level
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Tangier, Morocco

About the role

• HR & Office Operations Apprentice assisting the HR team in administrative tasks and payroll support at Cafeyn. Contributing to office operations and employee experience in a hybrid working environment.

Responsibilities

• Provide front desk and phone reception for employees, visitors and external partners
• Manage day-to-day office operations, including ordering office supplies, coordinating with suppliers, organizing meeting rooms and following up on supplier contracts
• Support the organization of internal events (seminars, afterworks, onboarding sessions and team-building activities)
• Produce basic operational reporting, including selected office-related indicators (supplies, maintenance, etc.)
• Contribute to employee well-being and workplace experience by helping maintain a pleasant and supportive working environment
• Support the drafting and follow-up of employment contracts and amendments, under the supervision of the HR Manager
• Create, maintain and update employee files in the Lucca HRIS (both digital and paper records)
• Track absences, leave and sick leave
• Prepare and follow up on medical files with the insurance provider
• Contribute to HR reporting and people dashboards
• Handle the follow-up and submission of declarations to the CIMR supplementary pension scheme
• Follow up, review and forward supplier invoices to the Accounting & Finance teams
• Assist the HR Manager in collecting and preparing variable payroll elements (overtime, bonuses, absences, expense reports)
• Support the verification of payslip consistency, in coordination with the payroll provider and the HR Manager
• Coordinate the onboarding process for new hires, ensuring a smooth employee experience
• Coordinate the offboarding process in collaboration with relevant internal teams (HR, IT, Finance, Managers), ensuring a structured and compliant employee exit

Requirements

• Student enrolled in a Bachelor’s or Master’s degree in Human Resources, Management or Business Administration
• English & French proficiency: intermediate to advanced level
• Strong organizational skills, attention to detail and respect for confidentiality
• Excellent interpersonal skills, service-oriented mindset and ability to multitask
• Proficient in Microsoft Office tools (Word, Excel, PowerPoint)
• Previous experience (internship or apprenticeship) in HR or Office Operations is a plus.

Benefits

• Health insurance & CIMR supplementary pension
• Gym membership, for sports enthusiasts or moments of wellness
• Flexible remote-work policy: 2 days at the office / 3 remote days per week
• VIP code for Cafeyn, giving you unlimited access to all content on our platform
• Four office meet-ups per year