Document Control Administrator responsible for maintaining policies and procedures at pharmaceutical sites. Overseeing document management, compliance initiatives, and quality standards.
About the role
- Contracts Administrator at Haymarket Media supporting legal function and managing contracts workflow. Drafting legal documents, conducting research, and ensuring data privacy compliance.
Responsibilities
- Play a crucial role in supporting our legal function and managing the contracts workflow
- Draft, redline and review a variety of legal documents, including but not limited to contracts, templates, memos/opinions, corporate policies, presentations, etc.
- Assist with the regular review, update, and maintenance of policies and SOPs, including as related to employment law, advertising, marketing, data privacy and intellectual property law
- Conduct legal research as assigned by the AGC
- Manage contract requests through the entire workflow and maintain an updated tracker
- Assist the AGC on special projects related to laws and advancements in technology impacting the media industry (e.g., AI tools)
- Assist with trademark and copyright clearance searches, filings, portfolio billing and management, and dispute resolution
- Maintain current knowledge of and document U.S. state data privacy laws as relevant to the digital media industry, including those related to cookie consent and data subject rights
- Maintain current knowledge of and document federal regulations and sectoral data privacy laws, including CAN-SPAM, TCPA and FTC regulations (e.g., auto-renewals)
- Support the development and implementation of data privacy policies and SOPs, including Data Privacy Impact Assessments
- Assist with review and update of IT, Security, and AI policies, and related SOPs
- Assist in data privacy law compliance efforts
- Support responses to data subject rights requests
- Assist with any special projects assigned by the Data Protection Officer (DPO) and Assistant General Counsel (AGC) related to data privacy protection and advertising laws
Requirements
- Bachelor's degree or paralegal certification
- 3-5 years of contracts and corporate paralegal experience required
- Advertising/media and/or data privacy experience is a plus
- Demonstrated analytical capabilities and organizational skills
- Attention to detail
- Proven ability to manage and prioritize multiple projects effectively in a fast-paced environment
- Aptitude for quick learning and self-motivation, with the ability to work independently and communicate effectively across different teams
- Demonstrated proficiency in redlining and drafting contracts, media and material releases, and confidentiality agreements beyond standard templates
- Excellent communication skills with a strong focus on detail, organization, and prioritization
- Proficiency in Google Suite (Sheets, Docs) and MS Office Suite (Excel, Word), particularly redlining and document comparisons
- While not mandatory, privacy certifications such as CIPP are a plus
Benefits
- Paid annual vacation, holiday and sick time off
- Comprehensive health plans including medical, dental and vision
- Competitive 401(k) investment options and generous company matching program
- Life insurance
- Commuter benefits
- Employee referral awards
- Tuition reimbursement
- Training opportunities through industry-recognized programs
- A creative and passionate workplace and a fun, collaborative team environment
- Three Week “Work from Anywhere” benefit, to ensure work life balance
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