Office Manager at HEIMPLANET with a focus on preparatory accounting. Role includes financial management, sales support, and process optimization in a hybrid work environment.
About the role
- Administrative Assistant providing comprehensive support to Southeast Regional Director. Managing schedules, preparing materials, and coordinating logistics for initiatives in a progressive political organization.
Responsibilities
- Maintain and manage the Southeast Regional Director’s calendar, including scheduling and confirming appointments.
- Work with the SE Regional Director and SE Deputy Director to build a comprehensive list of allies, practitioners, and previous WFP partners across the Southeast.
- Work with the SE Regional Director and SE Deputy Director to schedule candidate interviews for GA WFP candidates as needed.
- Work with the Regional Director to tier and schedule 1:1 meetings with partners, elected officials, organizers, and donors.
- Coordinate and confirm meeting logistics for the RD, including multi-stakeholder meetings, and cross-team collaborations.
- Follow up after meetings to align scheduling for next steps with partners, practitioners, and funders.
- Manage scheduling for candidate meetings in North Carolina, Tennessee, Mississippi and Georgia as needed.
- Coordinate logistics for trips to expansion states.
- Support project management for major initiatives, including tracking progress, ensuring deadlines are met, and maintaining clear communication across teams.
- Assist in planning logistics for the Bet on Us training program, including outreach, scheduling, materials preparation, communications coordination, and follow-up.
- Support execution of Bet on Us information sessions and training opportunities.
- Coordinate logistics for joint training with internal staff and external partners.
- Handle logistics for events, trainings, roundtables, and strategic convenings across the Southeast.
- Coordinate logistics for meetings involving multiple staff members and external partners.
- Manage correspondence, triage incoming emails, and respond or escalate as appropriate.
- Demonstrate sound judgment, discretion, and professionalism in handling sensitive information.
- Handle clerical duties related to compliance and other administrative tasks.
- Responsible for taking meeting minutes and notes and following up with participants to provide next steps and meeting notes.
- Assist with miscellaneous administrative duties as required.
Requirements
- Proven experience in an administrative or assistant role, preferably in a political or nonprofit setting.
- Strong organizational and project management skills.
- Excellent written and verbal communication abilities.
- Ability to handle sensitive information with discretion and professionalism.
- Strong problem-solving skills and the ability to work independently.
- Flexibility and adaptability to handle a dynamic work environment.
- Strong competency with Google Suite, particularly Google Sheets.
- Competency with general office technology and equipment such as computers, phones, photocopiers, scanners, and e-filing systems.
- Ability to occasionally move boxes and printed materials weighing up to 20 pounds.
- Experience on electoral or issue campaigns preferred, but not requiredFamiliarity with campaign technology such as Mobilize, EveryAction, NGPVAN, Action Network, ActBlue preferred.
- Ability to work and communicate effectively with a variety of staff, vendors, allies, and WFP members.
- Demonstrated experience working without direct day to day supervision and working independently to meet inflexible deadlines set by state and federal law.
- Extreme organization skills and detail orientation.
- Deeply ingrained habit of always double checking work.
- Patience and empathy when coordinating with colleagues on high stress political campaigns.
- Some tolerance for change and uncertainty during election and legislative seasonsStrong project management skills preferred.
- Willingness to travel occasionally for program and logistical support.
- Demonstrated commitment to the communities Working Families represents.
Benefits
- This is a part-time contract position at an hourly rate of $20-$25 per hour.
- This position ends on May 8, 2026.
- WFP is a unionized workplace. This is a short term temporary role that is not eligible for inclusion in WFP’s staff bargaining unit.
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
Administrative Specialist providing high - level operational support to the General Counsel at Labcorp in a hybrid role. Focused on managing schedules and legal department operations.
Office Manager ensuring smooth office operations and administrative support at Rud. Otto Meyer Technik in Hamburg. Organizing meetings, travel, and communication with internal and external parties.
Legal Administrative Assistant providing administrative and case support coordinating Examinations Under Oath at Allstate. Must reside in the greater Miami area with a focus on managing case records and scheduling.
Service Administrator handling administrative and scheduling tasks for the Service Department at OWL Services. Ensuring compliance and efficient coordination among technicians and dispatch.
Office Administrative Assistant at Kamatics providing support across Sales, Engineering, HR, and executive leadership. Managing front desk operations and ensuring smooth daily office functions.
Assist Personal Trust Administrators in preparing reports and managing client communications while ensuring organizational effectiveness within BancFirst.
Verwaltungsmitarbeiter providing administrative support and customer management for seminars. Engaging with clients and organizing training events in Düsseldorf, Germany.
Administrative Assistant providing administrative support to residence halls at University Housing and Dining. Managing front desk operations and engaging with students, parents, and professional staff.
Billing Specialist at Lewis Services managing customer invoices and ensuring billing accuracy. Collaborating with teams to resolve billing issues and improve operations.