Provides administrative support for academic leaders at Emory University, overseeing office operations and ensuring compliance with policies and procedures.
I(
Onsite Office Administrative Assistant
Posted 3 weeks ago
About the role
- Office Administrative Assistant at Kamatics providing support across Sales, Engineering, HR, and executive leadership. Managing front desk operations and ensuring smooth daily office functions.
Responsibilities
- Serve as the primary point of contact for visitors, customers, and incoming calls.
- Manage visitor registration through iLobby.
- Maintain lobby displays, company phone lists, employee directories, and visitor materials.
- Coordinate conference room scheduling and company vehicle reservations.
- Maintain front desk equipment and supplies.
- Oversee all incoming and outgoing mail and package distribution.
- Maintain and update employee lists and departmental records.
- Enter and process Express (Q) Orders and Engineering (A) Orders.
- Generate, maintain, and distribute sales and operational reports.
- Monitor and route CSP paperwork and related documentation.
Requirements
- High School Education
- Minimum of one year of office and/or receptionist experience.
- Knowledge of office administration, front desk operations, and visitor management procedures.
- Proficiency in Microsoft Office and administrative systems for scheduling, reporting, and document management.
- Strong customer service, communication, and interpersonal skills.
- Excellent organizational skills and attention to detail.
- Ability to maintain confidentiality and follow company policies, security protocols, and administrative procedures.
- Ability to work independently and collaboratively in a fast-paced environment.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Short and long-term disability coverage
- Accident insurance
- Critical illness insurance
- Basic and supplemental life insurance
- Employee assistance plan
- Retirement savings and matching
- Other developmental opportunities
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Senior Administrative Assistant at Emory University supporting health - related academic leaders. Overseeing office operations and preparing budgets, reports, and materials for meetings.
Application Support Specialist at Sunshine Enterprise processing permit requests and providing customer support. Collaborating with internal teams and managing application data.
Senior Administrative Assistant providing support to Prime’s Senior Leadership Team in a hybrid role. Managing calendars, coordinating travel, and handling administrative tasks.
Administrative Assistant supporting multiple executives in a fast - paced environment at Capital One. Managing schedules, travel arrangements, and key team activities with essential organizational skills.
Executive Administrative Assistant providing administrative support to a team at the VP level in Emory Healthcare. Managing schedules, meetings, and office preparations while ensuring effective communication.
Administrative Assistant providing essential administrative and clerical support to meet customer needs at Cayuse. Requires organization and communication skills in a professional office environment.
Clinical Administrative Assistant at A Brighter Future Healthcare Services coordinating schedules and managing patient interactions. Supports medical providers in administrative tasks and confidentiality of patient records.
Surgical Services Administrative Specialist enhancing patient care through scheduling and administrative support. Join a leading healthcare system ensuring quality and efficient surgical services.
Assistant Dental Office Manager supporting day - to - day operations across multiple dental practices in Brooklyn and Queens. Supervising front office staff and managing patient services with focus on compliance and efficiency.