Administrative Assistant providing essential administrative and secretarial support to management at Desjardins Group. Coordinating and organizing activities, documents, and meetings for the team.
About the role
- Office Manager overseeing operations at TGP International. Managing office resources, internal communication, and team support in a hybrid work environment.
Responsibilities
- Develop, maintain and role model a culture that is open to change and innovation, and supports collaboration, respect and accountability
- Implement People & Culture strategies and initiatives that align with TGP’s business strategy
- Managing office – resources, supplies, time and people
- Onboarding new starters and overall management and coordination of company induction plan
- Managing diaries and admin support of 2 Leadership team members
- Internal communications and updating Monthly Company Dashboard
- Producing reports, contracts and composing correspondence
- Creating presentations and other management-level reports
- Coordinating domestic and international travel, including flight, hotel, and car rental reservations for entire team
- Troubleshooting for Team IT Issues - Both UK & Overseas
- Company Profile / Representation Deck & Company Handbook Updates
- Monitor and filter Graphic Design Requests
- Coordinate interviews for team
- Exit interviews and offboarding leavers
- Scheduling TGP monthly Chats
- Preparing and running the Monthly Team Meetings
- Monitor Team absences + Update Holiday Tracker
- Monitor the Team Calendar
- Manage Office Expenses
- Assist team with expenses
Requirements
- Technology Skills
- Problem Solving
- Administrative Skills
- Attention to Detail
- Organisational Skills
- Customer Service
- Values & Culture alignment with TGP
- Interpersonal and People Skills
- Innovation and creativity
- Time management
- Problem-solving and critical thinking
- Sense of urgency
- Business admin degree or equivalent
- Excellent written and verbal communication skills
- The ability to work well with others
- The ability to work on your own
- Flexible and open to change
Benefits
- Flexi work arrangement - 3 days from office 2 days from home
- 22 annual leave excluding weekends count
- Possibility to work from home country for 1 week a year extending when on vacation
- To be part of a company who won The Sunday Times Best Places to Work award for 3 years in a row
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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