Provides administrative support for academic leaders at Emory University, overseeing office operations and ensuring compliance with policies and procedures.
About the role
- Office Manager ensuring a pleasant work environment and supporting the office management team at a tech company in Köln. Responsible for coordinating office infrastructure and managing resources efficiently.
Responsibilities
- As an Office Manager (m/f/d), your mission is to ensure a functional and pleasant working environment for all employees by systematically maintaining, organizing and coordinating the office infrastructure.
- You provide operational support to the Office Management team and play a key role in enabling our growing team to focus on their core tasks.
- Conduct daily inspection rounds, uphold professional standards of cleanliness and order, and restock consumables independently and proactively.
- Systematically research, evaluate and onboard suppliers for consumables according to ESG criteria, fair-trade standards and regional availability.
- Professionally prepare and follow up meetings and hospitality, including arranging catering, preparing rooms and providing beverages for internal and external guests.
- Monitor beverage and office supply inventories proactively and place orders in a timely manner to ensure continuous availability.
- Provide short-term cover on telephone duty when needed, support Office Management colleagues with project-related tasks and adjust your priorities situationally to meet changing requirements.
Requirements
- Initial practical experience in service-oriented roles such as office management, hospitality, catering, reception or comparable fields with an ability to work independently.
- Strong sense for professional standards in hospitality, room setup and guest care, and a polite, courteous manner toward colleagues and guests.
- Ability to convert fragmented operational tasks into reliable daily routines, adapt priorities as situations require and independently check that standards are met.
- Systematic supplier research and evaluation based on ESG, cultural and value-for-money criteria, plus proactive demand planning for consumables.
- Confident use of Outlook, Teams and Excel for calendar management.
- Fluent German and English (C1 each) for clear, friendly communication with colleagues, guests and service providers.
- Self-initiative, conscientiousness and flexibility, enjoyment of working with people and an open, positive presence that contributes to a pleasant office atmosphere.
Benefits
- Make a difference: Your work helps reduce CO₂ emissions and makes buildings more sustainable and energy-efficient.
- Mobile work: Shape your workday to suit your needs — with flexible hours, a short core period and the freedom to work from our modern office in Cologne.
- Long-term perspective: After the probationary period, we offer a permanent employment contract.
- Feel-good package: 30 days of annual leave, plus fresh organic fruit, regional coffee, free drinks and a monthly team breakfast for your daily energy boost.
- Professional development: We support you with tailored training opportunities to advance your career.
- Tech setup: You receive modern work equipment of your choice — Microsoft or Apple — and high-quality noise-cancelling headphones for focused work.
- Mobility package: Always mobile — choose between the Deutschland-Ticket (public transport pass) or a company bike (JobRad) for commuting or private use.
- Financial benefits: Contributions toward capital-forming benefits (VWL) or company pension scheme (bAV).
- #teamaedifion: Regular team events, collaborative work at eye level, active knowledge sharing and flat hierarchies foster strong team spirit and open communication.
- Dog-friendly office: Bring your dog — we welcome our four-legged colleagues.
Job title
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Experience level
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Degree requirement
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