Administrative Assistant in the Office of Juvenile Affairs providing administrative support and managing records. Preparing claims, requisitions, purchase orders, and other fiscal duties.
About the role
- Administrative Assistant supporting day-to-day operations at PCL Solar Constructors Canada Inc. in Oakville, Ontario. Responsibilities include administrative tasks and maintaining stakeholder relationships.
Responsibilities
- Supporting day-to-day operations by performing administrative tasks for manager, department, or team.
- Developing and maintaining customer-focused relationships with all stakeholders.
- Answering telephone calls and taking messages for manager, department, or team members.
- Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
- Assisting with planning meetings and events, including arranging for catering, booking locations, and distributing information.
- Arranging travel, hotel, and car reservations and preparing travel itinerary.
- Ordering office supplies for department as requested.
- Supporting mail distribution and courier requests.
- Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable)
Requirements
- High school diploma
- Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset
- 1 year of experience in an administrative role or equivalent technical experience
- Excellent verbal, written and interpersonal communication skills
- Ability to multitask and adapt to change
- Ability to act with discretion when handling confidential information
- Ability to effectively handle difficult situations and remain calm under pressure
- Ability to develop and maintain effective stakeholder relationships
- Ability to create, edit, proofread, and format documents/presentations
- Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote
Benefits
- Employee ownership opportunities that build long-term value
- Annual discretionary performance bonuses
- RRSP, TFSA, Pension Contribution Options
- Flexible medical, dental and vision benefits
- Prescription drug coverage and virtual care services
- Life, AD&D and disability insurance
- Paid parental leave and family care support
- Health and lifestyle spending account options
- Mental health and wellness support, including Employee Assistance Programs
- Career growth pathways, leadership development and mentorship programs
- Access to world-class training through PCL's College of Construction and professional development courses
- Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Office Manager overseeing daily operations at a globally recognised management consulting firm. Responsible for office management, safety compliance, vendor management, and employee event coordination.
OS
Evidence Technician maintaining and ensuring the integrity of criminal evidence for the Oregon Department of Corrections. Supporting investigative efforts and contributing to the safety of ODOC facilities across Oregon.
Sr. Administrative Assistant providing administrative support to managers at Northern Trust. Involves document creation, travel arrangements, and client interactions.
Administrative Assistant supporting Negotiation Team in managing insurance adjuster communications and documentation. Ideal for someone organized in a fast - paced personal injury legal environment.
Administrative Assistant role offering office support, correspondence, and record maintenance for a risk and claims administration company. Aiming to facilitate efficient operations and maintain documentation integrity.
Administrative Assistant providing essential administrative and secretarial support to management at Desjardins Group. Coordinating and organizing activities, documents, and meetings for the team.
Field Administrative Assistant supporting the Project Manager with daily operations on construction projects. Responsible for administrative functions and coordination at project site in Milford, OH.
Administrative Assistant/Office Manager overseeing daily office operations, supporting executives at Primetals Technologies in Alpharetta, GA. Requires strong organizational skills and proficiency in Microsoft Office Suite.
Assistente Administrativo managing data inputs and administration in the sales cycle for a leading Brazilian construction solutions company. Requires hybrid attendance in Joinville.