Administrative Assistant supporting multiple executives in a fast - paced environment at Capital One. Managing schedules, travel arrangements, and key team activities with essential organizational skills.
About the role
- Office Manager overseeing operations for Polymarket in NYC. Managing workplace dynamics, vendor relations, and office expansion for a fast-growing prediction market platform.
Responsibilities
- Own the NYC office end-to-end: space, supplies, equipment, mail, access, security, and IT coordination
- Be the first point of contact for anything office-related - if something's broken or missing, fix it before anyone notices
- Manage and negotiate vendor relationships: cleaning, catering, snacks, plants, maintenance, AV, and co-working memberships
- Maintain office budgets, track spend, and report monthly to Ops leadership
- Plan and execute internal events: team offsites, all-hands logistics, happy hours, celebrations, and onboarding days
- Own the guest experience - investors, candidates, and partners should walk in and immediately understand what Polymarket is about
- Support People Ops on culture initiatives: swag, welcome kits, anniversary recognition, and seasonal programming
- Lead the office expansion/design project: work with architects, designers, and contractors to build out our new space
- Manage the move timeline, vendor selection, permitting, furniture procurement, and budget
- Think long-term about workplace strategy - what does the Polymarket office look like at 200 people? 500?
- Build repeatable systems: visitor management, room booking, inventory tracking, and maintenance schedules
- Document SOPs so the office runs smoothly even when you're not there
- Own the onboarding experience for new hires: desk setup, equipment, access, and first-day logistics
Requirements
- 3–5+ years in office management, workplace ops, or facilities at a high-growth startup or tech company
- Experience managing an office expansion or build-out - you know the difference between a GC and a CM and have dealt with both
- Strong vendor management instincts: you negotiate well, hold people accountable, and don't overpay
- Systems thinker who defaults to building processes, not just solving one-off problems
- Extreme ownership mentality - if the coffee machine is broken and the AV fails during all-hands, that's your problem to solve
- Excellent communication skills: equally comfortable working with executives, engineers, and external vendors
- High attention to detail and taste - the office should look good, feel good, and run well
- Experience in fintech, crypto, or fast-moving startups (preferred)
- Event planning background, internal or external (preferred)
- Familiarity with Notion, Slack, and modern workplace tools (preferred)
- Experience managing office build-outs in NYC specifically - permitting, landlord relationships (preferred)
- Experience working directly with People Ops or HR teams on culture programming (preferred)
Benefits
- Competitive salary + equity
- Full medical, dental, and vision coverage
- 401(k)
- Flexible PTO
- Wellness stipend
- Home office equipment budget
- Unlimited AI tool access (Claude, ChatGPT, Cursor, Perplexity)
- NYC office with all the perks you’ll be running
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
Executive Administrative Assistant providing administrative support to a team at the VP level in Emory Healthcare. Managing schedules, meetings, and office preparations while ensuring effective communication.
Administrative Assistant providing essential administrative and clerical support to meet customer needs at Cayuse. Requires organization and communication skills in a professional office environment.
Clinical Administrative Assistant at A Brighter Future Healthcare Services coordinating schedules and managing patient interactions. Supports medical providers in administrative tasks and confidentiality of patient records.
Surgical Services Administrative Specialist enhancing patient care through scheduling and administrative support. Join a leading healthcare system ensuring quality and efficient surgical services.
Assistant Dental Office Manager supporting day - to - day operations across multiple dental practices in Brooklyn and Queens. Supervising front office staff and managing patient services with focus on compliance and efficiency.
Administrative Coordinator supporting the Mortgage Division President and Senior Management team by managing administrative duties and coordinating regional projects.
Administrative Assistant coordinating and supporting departmental events at Ohio State University. Supervising student employees and managing logistical support for various initiatives within the department.
Administrative Assistant providing general office support at Red Oak Recovery Center in Leicester, NC. Performing administrative tasks and assisting multiple directors as needed.
Entry - level Administrative Assistant supporting leaders at Ameriprise India LLP. Provides hands - on experience in administrative processes and office management.