Administrative Assistant providing essential administrative and secretarial support to management at Desjardins Group. Coordinating and organizing activities, documents, and meetings for the team.
About the role
- Administrative Assistant providing secretarial and administrative support to CEO at Radio Jamaica Limited. Managing correspondence and scheduling while maintaining office procedures efficiently.
Responsibilities
- Receives and distributes mail daily
- Prepares "Reading File" weekly
- Receives and makes telephone calls for CEO
- Schedules appointments for CEO
- Co-ordinates filing for Officers, Company Secretary, and Director of Operations
- Maintains a 'follow file' and follow up on action to be taken
- Assists in dealing with correspondence in CEO's office
- Assists in dealing with correspondence for shareholders' dividends, etc.
- Assists with typing arising from shareholders' meetings, including notices, agendas, etc.
- Assists in preparing CEO's reports, speeches, etc.
- Records minutes of Board Meetings, Finance Committee Meetings, and Pension Trustees Meetings
- Assists with the typing of board minutes, notices, etc.
- Assists with the drafting of proposals
- Types miscellaneous contracts/leases
- Takes minutes of the Advisory Committee Meeting
- Maintains personnel files for Head of Departments
- Makes travel arrangements for CEO
- Performs any other related duties which may be assigned by the CEO
Requirements
- Degree in Business or certificate in Administration, or related discipline.
- At least 2 years experience providing assistance to a Manager.
- Certified Professional Secretaries (CPS) designation
- Knowledge of and proficiency in Microsoft Word Suite of Applications
- At least four (4) years' practical experience in office procedures and practices.
- Knowledge and understanding of human relations
- Proficiency in communicating both orally and written
- Ability to maintain good inter-personal relationship.
Benefits
- None specified
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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