Personal & Executive Assistant closely collaborating with CEO in a Family Office in Berlin. Handling travel organization, event planning, and overseeing administrative tasks.
About the role
- Executive Assistant supporting executive leadership at Rincon Research Corporation, organizing schedules and coordinating events for the Tucson facility. Requires strong administrative skills and confidentiality.
Responsibilities
- Serve as Administrative Assistant to the Executive Staff, including Organizing and prioritizing leadership calendars to minimize schedule conflicts
- Receiving phone calls for Executive Staff
- Provide administrative support in a team environment, partnering with other administrative assistants for planning and coordination
- Planning and coordinating domestic/international travel for executive staff
- Preparing and reconciling expense reports
- Drafting departmental and directorate correspondence
- Arranging meetings, which includes reserving and approving conference rooms and coordinating business lunches
- Documenting and promulgating corporate processes, including ISO-related documentation
- Assisting in organizing and executing briefings and internal communications activities
- Overseeing the process for monthly project status reports
- Supporting senior leadership in ad hoc tasks
- Collaborates with Human Resources and Operations team for onboarding of new hires and other corporate directives as needed.
- Plan, coordinate, and attend all Tucson events, including holiday party, company picnic, etc.
- Will be main point of contact with all vendors.
- Will act as liaison to other facilities, providing guidance on planning events outside of Tucson.
- Act as liaison between satellite offices and corporate.
Requirements
- Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant Administrative Assistant experience OR 6 years with a HS Diploma.
- Extensive experience with Outlook and Office365 suite including PowerPoint, Word, and Excel.
- Excellent communication skills (verbal and written) and a great team player.
- Handles confidential information with proper discretion.
- Ability to work on-site M-F from 8am – 4pm.
- Ability to obtain and maintain TS/SCI security clearance.
Benefits
- 100% employer-paid premiums for family medical and dental insurance
- employee life insurance
- short-term and long-term disability (STD & LTD)
- Flexible reimbursement spending accounts for medical expense and dependent care
- Immediate participation and vesting in the company’s Employee Stock Ownership Plan (ESOP) and 401(k) Plan
- Employer contributions to RRC’s ESOP
- Employer matching contributions to the company’s 401( k) Plan
- Employer discretionary contributions to the company’s 401(k) Plan
Job title
Job type
Experience level
Salary
Degree requirement
Tech skills
Location requirements
Executive Assistant supporting global healthcare initiatives at Grifols. Managing travel, correspondence and ensuring smooth operation of administrative tasks.
Executive Assistant supporting a fast - paced entrepreneur in organizing business and personal responsibilities. Requires strong organizational skills and proactive support in a dynamic environment.
Executive Assistant role at EMIL Group, a B2B SaaS company in Berlin. Supporting CEOs with organizational and operational tasks while ensuring smooth communication and management.
Executive Assistant supporting the Founder & CEO in managing operations and communication across DACH and Italy. Involves rapid learning, high responsibility, and growth potential.
Executive Assistant enabling day - to - day operations and supporting the CEO and Executive Team at Neko Health. Coordinating calendars, meetings, events, and improving administrative workflows.
Providing individualized support to the CEO and managing operations at Atomic Vest. Combining classic EA duties with driving operational efficiencies and supporting travel logistics.
Executive Assistant providing high - quality administrative support to the Managing Director and the Marketing & Distribution team at Paramount Pictures UK. Managing sensitive information and day - to - day activities in a fast - paced environment.
Executive Assistant supporting the CEO for Europe at ClearBank. Managing schedules, travel, and office operations across European locations.
General Secretary Associate intern supporting the General Secretary on business priorities at Alan. Involves organizing events, conducting research, and recruiting for new associates.