General Virtual Assistant organizing tasks and data for a global staffing company. Handling communications and assisting with various administrative duties.
About the role
- Executive Assistant providing high-quality administrative support to the Managing Director and the Marketing & Distribution team at Paramount Pictures UK. Managing sensitive information and day-to-day activities in a fast-paced environment.
Responsibilities
- Managing highly sensitive and confidential information with discretion and professionalism
- Preparing for meetings, including documents, presentations, test calls and logistics
- Supporting internal and external events such as screenings, premieres and team activities (some evening or weekend work may be required)
- Managing inboxes and diaries, prioritising urgent matters and adapting quickly to changes
- Coordinating meetings and conference calls, including frequent out-of-hours calls with international teams
- Acting as a first point of contact for the Managing Director while maintaining an open and collaborative approach
- Organising travel, accommodation and transportation, ensuring timely and accurate itineraries
- Preparing monthly expense reports and supporting purchase orders and invoices
- Providing project coordination and planning support across the team
- Supporting sales data input and wider team administration
- Assisting with acquisitions, script distribution and feedback coordination
- Organising team and VIP screenings, including print delivery and feedback collation
- Supporting production activity where required, including handling secure file transfers and attending set
- Providing general Executive Assistant and personal support as needed
Requirements
- Previous experience supporting senior leaders in an Executive Assistant or similar role
- Experience working collaboratively within a team environment
- Strong organisational skills with the ability to manage multiple priorities
- Confidence using Microsoft Office (Excel, PowerPoint, Outlook and Word)
- Ability to anticipate needs, communicate clearly and adapt calmly to change
- Excellent attention to detail and a reliable approach to meeting deadlines
- Comfortable working independently as well as part of a team
- Professional judgement when working in high-pressure environments
- Exposure to theatrical distribution or the film industry (desirable)
- Script reading and providing structured feedback (desirable)
- Experience using financial systems such as SAP (desirable)
- Familiarity with secure file transfer platforms (e.g. FTP tools) (desirable)
- A genuine interest in film and content (desirable)
Benefits
- Health insurance
- 401(k) matching
- Flexible working hours
- Paid time off
- Remote work options
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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