Executive Assistant at BODYROK focusing on business operations and administrative tasks. Supporting a senior leader with organizational efficiency in a fast - paced environment.
About the role
- Sekretär*in für die Rechtswissenschaftliche Fakultät an der Universität Wien. Unterstützung des Administrationsteams bei Personal, Budget und Lehrorganisation.
Responsibilities
- You will support the academic staff in organizing and administering their research, teaching and examination activities.
- You will serve as the central point of contact and handle correspondence in German and English with all interfaces (internal team, university departments, project partners, students, etc.).
- You will organize meetings, guest lectures, conferences and symposia.
- You will arrange business travel and assist with travel expense claims.
- You will assist with maintaining the institute’s website.
- You will look after visiting scholars.
- You will support the team with onboarding new employees.
Requirements
- Professional experience in office management (ideally in an academic/university environment)
- Secondary school leaving certificate (Matura) or commercial apprenticeship with many years of office experience
- Very good IT skills (MS Office, especially Excel and PowerPoint)
- Very good German language skills (C1) and solid English skills (from B2)
- Experience with content management systems (e.g. Typo3) & social media
- Experience with SAP is an advantage
- Strong written and verbal communication skills
- High service orientation
- Organizational skills, team spirit and a solution-oriented approach to work
- Ability to work independently and take responsibility
- Willingness to undertake further training
Benefits
- Work–life balance: Flexible working hours and the option to work remotely; part-time arrangements welcome by mutual agreement.
- Inspiring working environment: You will be part of a committed team with diverse academic backgrounds in a relaxed atmosphere.
- Good public transport connections: Your new workplace is conveniently accessible by public transport.
- Internal training: We continuously offer opportunities to deepen your skills. Choose from a wide range of free courses.
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