Virtual Assistant supporting business owners and founders at Boutique COO, managing projects and providing administrative support with flexible hours.
About the role
- Executive Assistant supporting the Vice Presidents of Taste Innovation and R&D Strategy at IFF. Managing schedules, travel, and enhancing executive effectiveness for global innovation initiatives.
Responsibilities
- Skillfully manage intricate calendars and navigate scheduling conflicts with ease
- Organize engaging meetings by booking the perfect rooms, coordinating attendees, arranging delicious catering, and crafting thoughtful agendas
- Plan exciting international travel and efficiently handle expense processes through SAP Concur.
- Prepare, refine, and enhance correspondence, presentations, and reports to ensure clarity and impact
- Foster clear and timely communication on behalf of the executive, building trust and transparency
- Support informed decision-making with insightful research, data analysis, and comprehensive summaries
- Track and manage key projects to ensure deadlines are met, and deliverables are achieved
- Champion strategic improvements that align with business goals while nurturing strong, collaborative relationships.
Requirements
- Bachelor's degree (preferred) or equivalent professional experience in a relevant field.
- At least three years of experience as a Personal or Executive Assistant, preferably in a complex organizational structure
- Excellent written and verbal communication skills in English
- Advanced proficiency in Microsoft 365 applications (including Teams, SharePoint, OneDrive, Excel, and PowerPoint); experience with SAP is an added advantage
- Demonstrated ability to coordinate intricate international travel arrangements, navigating different time zones and cultural considerations with ease
- Exceptional organization and prioritization skills, thriving in fast‑paced settings with a proactive and solutions‑driven approach.
- Comfortable with ambiguity and adaptable to changing priorities and business needs
- Strong interpersonal and communication skills, with the ability to build relationships across diverse teams and locations, and proficient in digital tools that support productivity and remote collaboration.
Benefits
- Competitive compensation and benefits designed to support your well-being.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Executive Assistant supporting leadership of global healthcare company in Berlin. Managing executive support tasks and maintaining office environment in a hybrid setup.
Fraud Operations Executive at Dun & Bradstreet investigating high - risk and fraud incidents. Utilizing business analysis tools and collaborating to protect data integrity.
Executive Assistant providing administrative support to executive leaders at Williams. Organizing executive meetings, handling confidential information, and coordinating schedules with efficiency.
Executive Assistant supporting two Vice Presidents at BrokerLink. Managing calendars, travel arrangements, and providing administrative support in Ontario.
Executive Assistant supporting two vice presidents at BrokerLink, managing calendars and communications. Involves administrative support and coordination for team activities and special projects.
Executive Assistant at BODYROK focusing on business operations and administrative tasks. Supporting a senior leader with organizational efficiency in a fast - paced environment.
Executive Assistant at BODYROK focused on business operations and administrative support. Managing schedules, correspondence, and operational workflows in a fast - paced environment.
Formation en alternance pour le métier de Secrétaire Médical(e) dans une école spécialisée à Mulhouse. Activités variées dans le secteur de la santé avec accompagnement pédagogique.
Secrétaire Médical(e) en Alternance au CFA ASCOR Espace Concours à Lille, impliqué dans la gestion des patients et des dossiers médicaux.