Executive Assistant supporting senior leaders in the technology sector. Managing administrative tasks and collaborating with global teams in a hybrid environment.
About the role
- Providing individualized support to the CEO and managing operations at Atomic Vest. Combining classic EA duties with driving operational efficiencies and supporting travel logistics.
Responsibilities
- Timely and accurate coordination of internal and external meetings, including logistical details, communication, and follow-up
- Coordinate travel arrangements both domestic & international, requiring an understanding of all aspects of each executive's business agenda, as well as personal preferences
- Prepare monthly expense reports, identify, and resolve all discrepancies
- Lead the planning and execution of company offsite, including defining objectives, managing budgets, researching and securing venues, coordinating logistics and travel, overseeing schedules, and ensuring a seamless experience end to end
- Proactively and frequently check in with managers
- Screen communications as needed reading, researching, collecting, prioritizing, and routing correspondence and information with proper level of professionalism
- Accurately update contact information in CRM database
- Maintain and protect confidentiality regarding all aspects of client and company information
- Adhere to company policy while best meeting the needs of executives supported.
Requirements
- 3+ years supporting C-levels, preferably in the Financial Services or Professional Services industries.
- Proficient in Google Suite and MS Office Suite (Word, Excel, Outlook, and PowerPoint).
- Familiarity with online travel booking systems.
- Must be able to be in-office on occasion (NYC).
- Highly organized with strong attention to detail; demonstrates accuracy and thoroughness.
- Proactive and self-motivated, able to anticipate the needs of others.
- Ability to juggle multiple assignments and prioritize effectively; demonstrates sense of urgency.
- Appropriate discretion and integrity handling confidential and sensitive information.
- Excellent professional references.
- U.S. work authorization.
Benefits
- Health insurance
- Paid time off
- Professional development opportunities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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