Hybrid Office Manager

at Reguvis

• Job title: Office Manager
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Professional Certificate
• Location requirements: Hybrid, Koln, Germany

About the role

• Office Manager ensuring efficient office management and coordination at Reguvis Fachmedien GmbH. Managing processes, events, and administrative tasks effectively in a hybrid work environment.

Responsibilities

• You take responsibility for central administrative and organizational matters — from credit card billing and mobile phone administration to coordinating the office budget.
• You manage internal workflows and further develop existing processes — with the aim of establishing standards (SOPs) and creating transparency.
• You organize internal formats and events such as All Hands meetings, the company Christmas party, or B2Run, ensuring smooth execution.
• You handle organizational aspects of onboarding and offboarding, ensuring structured and professional entry and exit processes.
• You support internal communication, maintain Confluence content, take minutes in executive meetings, and archive documents in an organized manner.
• You reliably coordinate suppliers and service providers, support sustainability reporting (ESG), and represent our interests confidently externally.

Requirements

• Completed commercial vocational training or an equivalent qualification.
• Several years of professional experience (minimum 3 years) in office management, as an assistant, or in an administrative role with independent responsibility.
• Very good MS Office skills (especially Outlook, Excel and Word) and a solid understanding of budgets and basic reporting/analysis.
• Strong organizational skills, the ability to prioritize, and a commitment to working in a structured and proactive manner.
• High reliability, discretion, and clear, friendly communication — combined with assertiveness and a solution-oriented approach.

Benefits

• Work–life balance — shape your workplace and working hours flexibly, including mobile office (remote work) options.
• Significant scope for influence — you have the opportunity to actively shape processes, structures and systems, creating real relief for yourself, your team and our customers.
• Personal development — we support your individual development and professional exchange.
• Culture & collaboration — we foster open communication, short decision paths, and teamwork on an equal footing.
• Health & well-being — your health matters to us: company physician, health initiatives, and offers such as Urban Sports Club, Gympass, “DuMont bewegt sich” or yoga.
• Food & mobility — enjoy a fresh canteen, a barista bar, job ticket, company bike scheme (JobRad), and bicycle parking.