HR Assistant providing administrative support for recruitment and managing employee records at a leading economic consulting firm. Engaging with HR projects and employee onboarding processes in a hybrid work environment.
About the role
- HR Business Partner for CU Anschutz Medical Campus serving the Department of Pediatrics. Responsible for recruitment, onboarding, payroll coordination, and HR policy support.
Responsibilities
- Complete the day-to-day recruitment activities for faculty and staff positions through the Human Capital Management (HCM) and CU Careers systems for a portfolio of Sections within the DOP.
- Assist sections as needed in recruiting new talent by sourcing candidates, writing job descriptions/announcements, screening applicants, performing job analysis, selecting/developing assessment devices, and consulting with subject matter experts.
- Participate in University Staff and Faculty searches.
- Assist the CHCO section Business Managers in creating draft letters of offer for new hires.
- Act as a liaison with the International Student and Scholar Services Office to coordinate International Visa Administration requests, including J-1, H-1B, O, TN, OPT, and Permanent Resident applications for Faculty, Postdoctoral Fellows, Research Associate series, and students that require work authorization.
- Perform University onboarding processes for new employees, including gathering required documents, coordinating IT access, I-9 forms, and badging.
- Create transactions in the Human Capital Management (HCM) system related to compensation, position, and personnel management.
- Maintain accurate, timely, and complete records ensuring compliance with Federal, State, and University laws, regulations, policies, and procedures.
- Coordinate payroll entries for all employees within sections, including leave, additional pay, leave payouts, and time collection for hourly staff.
- Approve payroll entries for monthly, biweekly, and off-cycle payrolls.
- Manage FML, medical leave, and leave of absence requests.
- Prepare and maintain individual salary spreadsheets for faculty and staff.
- Process funding allocations and payroll expense transfers as needed to ensure proper funding for all employees.
- Assist supervisors with the performance management process to ensure the process complies with appropriate University and School of Medicine policies and procedures.
- Serve as a resource on HR policies and procedures.
- In collaboration with HR leadership in the Department, assist in the development of standard operating procedures and implementation of process improvement initiatives.
Requirements
- Bachelor’s degree in Human Resources, Business, Public Administration, Healthcare Administration, Communications, or related field from an accredited college or university.
- At least two (2) years of professional-level experience performing human resources duties and responsibilities.
- Experience working with PeopleSoft Human Capital Management and CU Careers (preferred).
- At least one (1) year of experience with financial transaction level detail (for example, journal entries, payroll, account reconciliation, accounts payable, etc.)(preferred).
- Experience working in an academic medical center (preferred).
Benefits
- Medical: Multiple plan options
- Dental: Multiple plan options
- Additional Insurance: Disability, Life, Vision
- Retirement 401(a) Plan: Employer contributes 10% of your gross pay
- Paid Time Off: Accruals over the year
- Vacation Days: 22/year (maximum accrual 352 hours)
- Sick Days: 15/year (unlimited maximum accrual)
- Holiday Days: 15/year
- Tuition Benefit: Employees have access to this benefit on all CU campuses
- ECO Pass: Reduced-rate RTD Bus and light rail service
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