Senior Administrative Assistant delivering high - level administrative support and managing travel arrangements for senior executives at M&T Bank in Wilmington, DE.
LE
Hybrid Operations Administrative Assistant
Posted last month
About the role
- Operations Administrative Assistant facilitating communication between Operations and corporate shared services. Managing inventory and compliance, supporting leadership decision-making in a utility vegetation management company.
Responsibilities
- Act as the primary administrative liaison between Operations and corporate shared services to ensure organizational alignment.
- Facilitate smooth communication and coordinate workflow between Operations and departments such as Fleet, HR, Risk Management, Supply Chain, IT, Payroll, and Accounts Payable.
- Manage the local yard equipment inventory database to ensure real-time accuracy.
- Oversee corporate and driver compliance databases.
- Prepare, format, and distribute visualizations of critical data.
- Organize regional and divisional meetings to optimize leadership time and resources.
- Collaborate with other Operations Administrative Assistants within the region.
- Assist management with coordinating and executing quarterly random Drug & Alcohol testing protocols.
- Serve as a liaison between corporate office and divisional leaders.
Requirements
- Education: Must possess a high school diploma or equivalent.
- License: Must possess a valid driver’s license.
- Technical Proficiency: Proven experience with Microsoft Office applications, specifically Word, Excel, and PowerPoint.
- Physical Requirements: Ability to stoop and lift up to 25 lb to support operational needs.
- Core Competencies: Strong organizational skills with the ability to handle confidential information and coordinate multiple tasks through completion. Must communicate effectively, both verbally and in writing.
- Industry Experience: Previous experience in vegetation management for utilities, construction, or fleet operations is highly desirable.
- Database Management: Familiarity with compliance databases, HRIS systems, or other similar enterprise software for tracking employee certifications and equipment inventory.
- Analytical Skills: Experience performing cost analyses, forecasting, and creating data visualizations in Excel (e.g., pivot tables, VLOOKUP).
- Cross-Functional Leadership: Proven track record acting as a liaison between field operations and corporate support functions such as Supply Chain, HR, or Finance.
Benefits
- Competitive pay ($21–25/hour)
- Employee Stock Ownership Plan (ESOP)
- Paid training and industry certifications
- Medical, dental, vision, and HSA options
- 401(k) +
- Paid time off and Employee Assistance Program (EAP)
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