Administrative Assistant supporting multiple executives in a fast - paced environment at Capital One. Managing schedules, travel arrangements, and key team activities with essential organizational skills.
About the role
- Administrative Assistant handling supplier payment processes and document management for Ipiranga with a customer-focused approach in a collaborative environment.
Responsibilities
- Ensure the correct administration of supplier payments, making sure all invoices are recorded and processed within deadlines and in accordance with the company’s internal policies.
- Record invoices in the financial system/ERP.
- Verify invoice data to ensure compliance with contracts and purchase orders.
- Monitor payment deadlines and flag any possible inconsistencies.
- Support the organization and archiving of fiscal documents.
- Communicate with suppliers to clarify invoices and payments.
- Collaborate with Purchasing and Accounting to align processes.
- Assist in preparing basic reports related to payments and supplier status.
Requirements
- Previous experience in administrative or financial routines, particularly with invoice entry and verification, is desirable.
- Experience with ERP systems will be considered a differential.
- High school diploma required; preferably pursuing a degree in Business Administration, Accounting, Economics or Engineering.
- Basic knowledge of Microsoft Office (Excel, Word).
- Familiarity with ERP systems (advantage).
- Availability for a hybrid work arrangement (4x1) in São Paulo, SP.
Benefits
- Flexible working hours
- Childcare support for children with disabilities
- Variable compensation program
- Private pension
- Length-of-service bonus
- Online therapy & nutritional counseling
- Birth/newborn care package
- Corporate university
- Reimbursement for glasses and contact lenses
- Medication assistance
- Vaccination assistance
- Market-standard benefits: Gympass, meal/food allowance (VR/VA), transportation voucher (VT), Health and Dental plans, Life insurance.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
Executive Administrative Assistant providing administrative support to a team at the VP level in Emory Healthcare. Managing schedules, meetings, and office preparations while ensuring effective communication.
Administrative Assistant providing essential administrative and clerical support to meet customer needs at Cayuse. Requires organization and communication skills in a professional office environment.
Clinical Administrative Assistant at A Brighter Future Healthcare Services coordinating schedules and managing patient interactions. Supports medical providers in administrative tasks and confidentiality of patient records.
Surgical Services Administrative Specialist enhancing patient care through scheduling and administrative support. Join a leading healthcare system ensuring quality and efficient surgical services.
Assistant Dental Office Manager supporting day - to - day operations across multiple dental practices in Brooklyn and Queens. Supervising front office staff and managing patient services with focus on compliance and efficiency.
Administrative Coordinator supporting the Mortgage Division President and Senior Management team by managing administrative duties and coordinating regional projects.
Administrative Assistant coordinating and supporting departmental events at Ohio State University. Supervising student employees and managing logistical support for various initiatives within the department.
Administrative Assistant providing general office support at Red Oak Recovery Center in Leicester, NC. Performing administrative tasks and assisting multiple directors as needed.
Entry - level Administrative Assistant supporting leaders at Ameriprise India LLP. Provides hands - on experience in administrative processes and office management.