Part - Time Administrative Assistant at Maple Meadows and Lakepointe Villa supporting HR and Administrative operations in assisted living communities.
About the role
- Administrative Assistant providing administrative support to non-executive employees at M&T Bank's Hauppauge office in a hybrid role. Responsible for general administrative tasks and office management duties.
Responsibilities
- Provides basic secretarial/administrative support to non-executive employees or groups in the Bank
- Performs routine administrative duties including filing, typing, appointment scheduling, and preparation of business presentations/communications
- General office management duties, including management of supplies and organization of supply spaces
- Act acting as liaison to building management, greeting & directing visiting employees, clients, and vendors
- Schedule appointments and maintain calendar for manager
- Greet clients and visitors at front desk and perform clerical tasks such as mail distribution and filing
- Schedule meeting rooms and make transportation arrangements as needed
- Prepare disbursements and billings for approval
- Maintains financial expense records
- Adhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies
- Promote an environment that supports belonging and reflects the M&T Bank brand
- Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable
- Complete other related duties as assigned
Requirements
- High School diploma or GED
- One year work experience
- Microsoft office suite skills
- Strong written & verbal communication skills
- Highly organized, able to prioritize, manage urgent tasks/requests, & able to meet deadlines
- Self-starter who takes initiative
- Strong critical thinking & problem-solving skills
- Experience with general office management, reception desk, and administrative related duties is preferred
Benefits
- Medical and retirement benefits
- Forty hours of paid volunteer time each year
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