Administrative Assistant role at PETRONAS managing customer relations and sales support operations including order processing. Requires strong interpersonal skills and proficiency in Office tools.
About the role
- Administrative Assistant supporting multiple leaders in the Communications, Marketing, and CSR division of a health care organization. Managing schedules, coordinating projects, and providing office support for executives.
Responsibilities
- Perform administrative duties for one or more departments or units and provide various office support activities
- Support three separate leaders: 1) VP, Brand & Creative, 2) VP, Demand Generation, 3) VP, Strategy, Planning, Performance
- Support the leaders and department staff by scheduling, planning, and attending meetings as needed; provide administrative support including expense reporting and travel planning
- Act as a coordinator for departmental projects, following up on pending details, coordinating project activities, and ensuring deadlines are met
- Exercise considerable discretion and independent judgment while analyzing complex information requests and identifying trends or patterns
- Maintain and update distribution lists and organizational charts
- Coordinate departmental activities and events
- Coordinate departmental moves and serve as a liaison with IT for services, equipment, and system upgrades
- Assemble, analyze, and summarize information to support decision-making; prepare presentations, reports, summaries, and responses to inquiries using multiple information sources under general direction
- Support departmental budget processes, including running reports, basic budget analysis, and budget entries as needed
Requirements
- High school diploma or GED
- 5+ years of experience in related field
- Prior experience as an administrative assistant or in a similar professional support capacity
- Strong written and verbal communication skills, with the ability to work effectively with diverse personalities and working styles
- High energy level with the ability to manage multiple priorities in a fast ‑ paced environment
- Demonstrated desire to grow professionally, with strong business acumen and an interest in understanding organizational goals and operations
- Proficiency in Microsoft Office Suite (Teams, Excel, Word, PowerPoint, Copilot)
Benefits
- Medical, dental, and vision coverage along with numerous health and wellness programs
- Parental leave and support plus adoption and surrogacy assistance
- Career development programs and tuition reimbursement for continued education
- 401k match including an annual company contribution
- Work-life balance, flexibility, and the autonomy to do great work
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