Senior Administrative Assistant delivering high - level administrative support and managing travel arrangements for senior executives at M&T Bank in Wilmington, DE.
About the role
- Executive Administrative Assistant supporting the Global Medical and Scientific Affairs team at Johnson & Johnson. Coordinating communications, managing logistics, and crafting presentations for critical initiatives.
Responsibilities
- Coordinate communications across Outlook and Teams and keep documents organized in SharePoint and OneDrive to ensure information flows seamlessly.
- Use modern resources to simplify calendars, support virtual meetings, and handle travel and expense logistics with exceptional attention to detail.
- Craft high-impact presentations that turn sophisticated concepts into clear, compelling narratives.
- Support the Program Management Office, to help keep critical initiatives on course.
Requirements
- High school diploma or equivalent; college experience or degree is preferred.
- Strong written and verbal skills.
- 6+ years experience supporting a senior leader and working across diverse teams—preferably in med-tech environment.
- Commitment to handle confidential information with absolute discretion and professionalism.
- Proficiency in Outlook, PowerPoint, Excel, and Word; experience with SharePoint, Teams, and OneDrive; familiarity with procurement platforms (e.g., purchase orders) and expense reporting.
- Proficiency with additional productivity and collaboration tools (Zoom, Workday, SharePoint, Teams, OneDrive, and related portals).
- Demonstrated experience supporting senior leadership and maintaining strict confidentiality; ability to handle sensitive information with discretion.
- Excellent verbal and written communication skills and exceptional interpersonal abilities.
- Meticulous attention to detail and strong organizational skills; ability to manage multiple priorities and tight deadlines.
- Demonstrates ethics, integrity, and compliance in all activities.
- Sense of urgency with a high degree of professionalism; resilient and adaptable in a fast-paced environment.
- Ability to interact effectively with senior management and cross-functional partners; strong follow-up and issue-resolution capabilities.
- Experience coordinating team events, meetings, and town halls; experience in onboarding/offboarding support is a plus.
- Experience with executive-level event planning, vendor management, and cross-functional project support.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- Short and long-term disability
- Business accident insurance
- Group legal insurance
- Retirement plan (pension)
- 401(k) savings plan
- Vacation – 120 hours per calendar year
- Sick time – 40 hours per calendar year
- Holiday pay, including Floating Holidays – 13 days per calendar year
- Work, Personal and Family Time - up to 40 hours per calendar year
- Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
- Condolence Leave – 30 days for an immediate family member: 5 days for an extended family member
- Caregiver Leave – 10 days
- Volunteer Leave – 4 days
- Military Spouse Time-Off – 80 hours
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