Hybrid HR Operations – Office Manager

at Epsor

• Job title: HR Operations – Office Manager
• Job type: Full Time
• Experience level: Senior, Lead
• Salary: €40,000 - €45,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Paris, France

About the role

• HR Operations & Office Manager responsible for HR operations and office management at Epsor. Leading employee administration, payroll, and creating a positive workplace culture.

Responsibilities

• Manage end-to-end employee administration: hiring formalities (DPAE), creation and updating of employee files, monitoring contractual deadlines and exit documentation.
• Coordinate onboardings and offboardings: administrative preparation, tracking key steps and liaising with relevant teams.
• Draft and update contractual documents (contracts, amendments, letters) in compliance with legal and collective agreement requirements.
• Manage HR administrative programs: health insurance, meal vouchers, transport, medical check-ups, etc.
• Oversee outsourced payroll: collect and transmit variable payroll elements, track leave and absences, coordinate with the payroll provider, review payslips and verify data consistency before validation.
• Administer the HRIS (Lucca) and ensure its reliability, aiming for continuous data updates.
• Serve as a reliable point of contact for employees and managers on day-to-day HR administrative matters.
• Ensure smooth daily office operations: space organization, supplies management and general logistics.
• Liaise with suppliers and ensure successful execution of their interventions.
• Manage equipment, assets and access: ordering, inventory tracking, provisioning, badge and tool access management, ensuring everyone has what they need to work comfortably.
• Act as the team contact for office-related matters and contribute to the quality of the working environment.
• Organize internal team activities and ensure quality execution, contributing to the company culture on a daily basis.
• Manage internal communication channels related to team life (Slack) and disseminate information.
• Lead two major annual events (seminar / offsite), from preparation to operational coordination.

Requirements

• 7+ years of experience in a role combining employee administration, payroll and Office Management, ideally in a startup or high-growth environment.
• Strong knowledge of employee administration and HR obligations.
• Experience with outsourced payroll: coordinating with a provider, audit and data validation.
• Proficiency with an HRIS, ideally Lucca.
• Ability to handle multiple priorities simultaneously with rigor and strong prioritization skills.
• Autonomy and reliability in managing a broad scope.
• Service-oriented mindset and ease interacting with varied stakeholders.
• Capacity to manage unforeseen situations pragmatically.

Benefits

• Annual performance-related bonus with employer top-up: between €2K and €9K depending on attainment/exceeding company targets (in 2025: €5K)
• A mandatory retirement savings plan (PER) funded by Epsor
• Swile meal card (€9 / working day)
• 50% coverage of the Navigo pass or a sustainable mobility allowance
• And many other benefits
• A passionate team and a B CORP environment aligned with strong values
• Numerous opportunities for social interaction (seminars, team-building, after-work events…)