Hybrid Finance and Fundraising Officer

at The Earthshot Prize

• Job title: Finance and Fundraising Officer
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, London, United Kingdom

About the role

• Finance and Fundraising Officer at The Earthshot Prize ensuring accurate financial transactions and supporting fundraising operations for environmental initiatives.

Responsibilities

• Process financial transactions for The Earthshot Prize and its subsidiary accurately and efficiently, including:
• Raising and processing invoices and processing payments
• Maintaining ledgers and balance sheets
• Preparing monthly journals and reconciliations
• Vendor onboarding and staff expenses management
• Support the month-end close process and management reporting.
• Assist with statutory reporting and audits, preparing schedules, and responding to auditors’ queries.
• Support improvements in finance systems and processes, with experience in NetSuite highly desirable.
• Be an integral part of the Fundraising team, supporting the coordination of partner relationships and fundraising activities.
• Maintain up-to-date partner operations trackers and records, including reporting deadlines, payment schedules, grant deliverables, and other key partner requirements, ensuring all information is accurate and accessible for the fundraising and finance teams.
• Assist with donor reporting, consolidating and organising information for accurate, compliant, and timely reports and impact updates, ensuring all data meets contractual and organisational standards.
• Support administrative and operational aspects of fundraising campaigns, events, and projects. Coordinating partner guest lists for events, ensuring accurate tracking of invitations, RSVPs, and attendance in close collaboration with the events team.
• Manage donor acknowledgements, thank-you communications, and receipts to ensure timely and accurate delivery.
• Support the creation of donor-facing materials, including PowerPoint decks, by compiling content, visuals, and data to ensure presentations are accurate, engaging, and aligned with organisational messaging.
• Help improve processes between fundraising and finance, making it easier for the teams to deliver impact.

Requirements

• Experience working within a finance or fundraising functions in a small to medium-sized organisation.
• Strong transactional finance background, particularly Accounts Payable and month-end processes.
• Experience working with finance systems; NetSuite experience is highly desirable.
• Experience using Excel and working with CRM or fundraising databases such as Salesforce.
• Exposure to and potential experience of partner, donor, or grant reporting is an advantage.

Benefits

• Annual Leave – We believe that taking time away from work is incredibly important. You will be entitled to 25 days plus any statutory bank/public holidays.
• Pension – We contribute the full auto enrolment contribution of 8% into your pension after 3 months service. You do not have to contribute but you can if you wish.
• Life Assurance/Death in Service – From day one, we want to give you peace of mind and ensure all our employees are covered (4 x salary) under our life assurance policy.
• Critical Illness Cover – From day one, we want to give you peace of mind and ensure all our employees are covered (2x salary) under our critical illness cover.
• Private Medical Insurance – Should you need it, we want you to have access to private healthcare and provide access to insurance to cover the costs of private healthcare, from diagnosis to treatment. We will cover the cost of your insurance, but you can choose to add your family to the scheme.
• Employee Assistance Programme – Provided by BUPA, you will have 24/7 access to counselling sessions, online tools and resources to assist you in managing your mental health and wellbeing.
• Family leave – We want to support you and your family and offer enhanced pay and leave after 3 months service. Our maternity/adoption pay, and leave is 6 months full pay and our paternity/non pregnant parent pay and leave is 3 months full pay.