Field Administrative Assistant supporting the Project Manager with daily operations on construction projects. Responsible for administrative functions and coordination at project site in Milford, OH.
About the role
- Junior/Intermediate Administrative Assistant at DIALOG supporting projects and managing reception in a dynamic environment. Contributing to a collaborative administrative team and gaining valuable experience.
Responsibilities
- Deliver flexible, reliable, and consistent administrative support to multiple team members
- Manage calendars, correspondence, and travel arrangements
- Track external learning requests
- Coordinate sponsorship and donation purchases and maintain accurate records
- Organize headshots for team members
- Assist the Client Services Coordinator with administrative tasks for company events, including travel bookings for management retreats
- Provide reception coverage (lunch breaks, events, vacations)
- Input monthly timesheets for “Partner Emeritus”
- Support Lunch & Learn sessions—coordinate scheduling, catering, and logistics
- Purchase event tickets (e.g., Calgary Chamber and other events)
- Format meeting minutes prior to distribution
- Organize team or department lunches and dinners
- Assist with formatting letters, fee proposals, and sub-consultant agreements
Requirements
- A graduate of a post-secondary administrative program or related discipline is preferred
- A minimum of 2-4 years administration experience
- Excellent organizational and self-motivation skills
- Ability to proactively make decisions and priority calls with little guidance
- Excellent spoken and written communication skills
- Intermediate to advanced skills in Microsoft Office programs including Word, Excel, Outlook, Teams and PowerPoint
- Must be organized and be able to prioritize, have the ability to multitask
- Ability to work in a team environment and independently is essential
Benefits
- Parental leave top-up programs for all parents upon the birth or adoption of a child
- RRSP matching
- Competitive medical and dental benefits coverage upon the first day of employment
- Discounted memberships
- Encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program
- Reimbursement for professional memberships and dues
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