Office Manager at HEIMPLANET with a focus on preparatory accounting. Role includes financial management, sales support, and process optimization in a hybrid work environment.
About the role
- Administrative Assistant supporting Practice Support Executives in delivering high-quality service through various administrative tasks at Dentons. Responsibilities include scheduling, financial administration, and matter opening administration.
Responsibilities
- Provide support to our Practice Support Executives to deliver a high-quality service focusing on process-based tasks/activities and general administrative support to our fee-earners and Practice Support Executives (PSEs).
- Scheduling routine diary arrangements.
- Booking meeting rooms and arranging video conference calls.
- Arrangement of routine travel arrangements.
- Obtaining and arranging foreign currency.
- Set up and maintain paper and electronic filing systems.
- Routine Email filing with supervision from the PSE.
- Interface with other business services teams and ownership of resolving any routine business operations problems.
- Supporting internal processes to ensure CRM databases up to date (Interaction, Credentials database).
- Supporting administration for events, eg, preparing badges, in collaboration with the PSEs and Business Development.
- Assisting with billing process (using 3E as required) including completion of narratives.
- Supporting fee-earners with closing InTapp entries and assisting with narratives where required.
- Processing expenses/invoices using Emburse.
- Supporting completion of NBI forms.
- Arranging routine conflicts and AML checks.
- Ensuring all parties lists and contact lists are prepared and kept up to date.
Requirements
- Ability to follow process workflow maps.
- Versatile and resourceful work style.
- Composed and effective in high-stress scenarios.
- Good organisation, communication and administrative skills.
- Good eye for detail.
- Well-developed time management skills.
- Willingness and motivation to work with and support teams and practice group.
Benefits
- Flexible working hours
- Professional development opportunities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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