Assistant.e ADV/logistique for transport service at RC Group, analyzing data and ensuring efficient delivery follow - ups.
About the role
- Senior Administrative Assistant supporting three VP-level HRBP leaders at Cloudflare. Managing complex logistics and handling sensitive information, ensuring team efficiency across time zones.
Responsibilities
- Proactively manage and de-conflict three complex calendars across US Eastern and UK time zones.
- Act as the first line of defense for the VPs.
- Manage international and domestic travel arrangements and file expense reports.
- Handle sensitive and confidential materials regarding organizational structure and people.
- Identify process improvements to make the VPs' offices run more efficiently.
- Foster strong relationships with other Admins, EAs, cross-functional partners and business leaders.
Requirements
- 4+ years of administrative experience, preferably in a high-growth tech environment or a fast-paced corporate setting.
- Experience supporting multiple VPs simultaneously is highly preferred.
- Experience supporting People Team Leaders or other Leaders in roles with highly sensitive information.
- Global mindset with experience coordinating schedules and logistics across international time zones is a major plus.
- Demonstrated ability to handle the most sensitive information with confidentiality, professionalism and tact.
- Strong written and verbal communication skills.
- Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) is essential.
- Experience with Workday and travel management tools (like Navan) is a plus.
- Ability to remain cool under pressure and pivot quickly when priorities change.
- Proactive problem-solver who can anticipate needs.
Benefits
- Medical/Rx Insurance
- Dental Insurance
- Vision Insurance
- Flexible Spending Accounts
- Commuter Spending Accounts
- Fertility & Family Forming Benefits
- On-demand mental health support and Employee Assistance Program
- Global Travel Medical Insurance
- Short and Long Term Disability Insurance
- Life & Accident Insurance
- 401(k) Retirement Savings Plan
- Employee Stock Participation Plan
- Flexible paid time off covering vacation and sick leave
- Leave programs, including parental, pregnancy health, medical, and bereavement leave
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Administrative Assistant performing standard administrative tasks at FINRA. Supporting team coordination, documentation, and office logistics with oversight from senior colleagues.
Scheduling & Administrative Coordinator coordinating accessibility services and supporting operations for MT & Associates. Focused on managing logistics, client communication, and continuous improvement with a small team.
Scheduling & Administrative Coordinator for MT & Associates coordinating accessibility services and internal operations. Focused on problem - solving and process improvement in a remote environment.
Administrative Assistant providing routine clerical support to the General Manager. Ensuring efficient office functioning by managing schedules and communications.
Administrative Assistant supporting occupational health management for clients at MDS. Engaging proactively in operational and administrative tasks to ensure efficiency and client satisfaction.
Temporary Administrative Assistant providing clerical support in Portland office for a multi - service infrastructure consulting firm. Duties include general office support, coordination, and assisting with special projects.
Assistente Administrativo no setor contábil da Grupo Focus, realizando atendimento ao cliente e coletando informações. Trabalho híbrido em Rio de Janeiro.
Administrative Assistant managing treatment logs, patient charts, and invoices while providing excellent support in hospital settings. Role involves travel to various hospital sites.
Office Administrative Assistant at GFL Environmental managing high - volume inquiries and documentation. Supporting sales inquiries, service issues, and maintaining relationships with clients and vendors.