Hybrid Operations Assistant

at CIVITTA

• Job title: Operations Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: €1,500 per month
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Zagreb, Croatia

About the role

• Operations Assistant optimizing administrative and office processes at a consultancy firm in Croatia. Supporting budget monitoring and documentation for payroll calculations in a collaborative office environment.

Responsibilities

• Participate in the organisation, supervision and optimisation of administrative and office processes;
• Implement department objectives;
• Actively support office budget monitoring and planning;
• Continuously analyse business processes to identify improvement opportunities;
• Cooperate closely with other teams, departments and management;
• Assist in maintaining records and in the organisation and preparation of documentation for payroll calculations, travel expense reports, and incoming and outgoing invoices;
• Provide support in communication with external accounting service providers and other relevant institutions;
• Assist in organizing day-to-day functioning of the office;
• Organize client hospitality and participate in managing office access;
• Perform other tasks assigned by direct supervisor.

Requirements

• College or University degree (can be a fresh graduate or last year student available to work full-time);
• Highly proficient in spoken and written English language;
• Fluent level of Croatian language;
• Ability to multi-task, organize, and prioritize work;
• Reliability, diligence, and attention to details;
• Pro-active approach to problem solution, „can do“ attitude;
• Great communication skills;
• Ability to work from our office in Zagreb every day.

Benefits

• **Professional Growth** – We support your career development, offering performance and salary reviews once a year to ensure your progress is recognized and rewarded;
• **Flexible Working Hours** – Manage your workday with flexibility and the option to work from home when needed, while enjoying our city-centre office as a convenient, collaborative workspace;
• **Culture & Connection** – From team bonding activities like Christmas parties and summer events to spontaneous celebrations, monthly breakfasts, or team lunches, we celebrate wins—big or small—together;
• **Gifts Programme** – Welcome boxes, birthday surprises, and holiday cheer ensure your special moments are always recognized.