Administrative Assistant managing treatment logs, patient charts, and invoices while providing excellent support in hospital settings. Role involves travel to various hospital sites.
About the role
- Administrative Assistant collaborating with Sales, Operations & Marketing teams at a real estate investment firm. Documenting processes, providing support, and ensuring efficient communication.
Responsibilities
- Documenting key processes & procedures performed on a daily & weekly basis
- Provide administrative support to the management team and staff by managing schedules, handling correspondence, and organizing documents.
- Serve as a point of contact between management and departments
- Maintain accurate records of documents, invoices, emails, and procedures
- Schedule coordination for management team members
- Enter accurate data in systems, including client information, when needed
- Perform general office support duties as required
- Ensure compliance with company policies is adhered to
- Collaborate with colleagues across multiple departments to ensure seamless communication and workflow
- Overseeing email marketing campaigns
- Managing the management team’s email & calendar, along with scheduling meetings
- Taking notes & documenting notes during team meetings with follow-up reminders
- Running errands needed for event preparation
Requirements
- Bachelor's degree in Business, Marketing, or a related field (or equivalent work experience).
- 3-5+ years of proven experience in administrative roles or similar fields that require high detail orientation, time management, and organization (preferably in property maintenance or real estate)
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a collaborative team.
- Familiarity with CRM software and sales tools.
- Results-oriented with a strong drive to achieve and exceed targets.
- Must live near or around Dana Point, CA
Benefits
- Great team and excellent culture
- We promote from within and reward ambition and coachability
- $60K base + bi-annual bonuses with growth potential
- Opportunities for career advancement and professional development.
- Hybrid work (in office 3 days/week)
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