Office Manager at HEIMPLANET with a focus on preparatory accounting. Role includes financial management, sales support, and process optimization in a hybrid work environment.
About the role
- Legal Administrative Assistant in a national product liability law firm supporting attorneys and paralegals with document organization and workflow. Hybrid role in Torrance, CA with both remote and in-office days.
Responsibilities
- assist attorneys and paralegals in the organization with documents and workflow necessary for the smooth running of the firm
- Preparing and proofing legal documents and correspondence
- Filing documents in state and federal courts
- Preparing and maintaining charts with hyperlinks for documents
- Preparing binders for attorneys and judges
- Creating and saving documents and emails to a document management system (iManage) in accordance with firm policy
- Calendaring legal due dates in CompuLaw
- Maintaining attorneys calendars, scheduling meetings and other calendar commitments
- Making travel arrangements and processing expense reports
- Processing monthly client disbursements
- Organizing and maintaining case files
- Providing support to multiple timekeepers
- Supporting overall Bowman and Brooke administrative needs by assisting team members where needed
Requirements
- Minimum of 5 years of legal experience required
- Civil Litigation experience required
- Excellent written and oral communication skills
- Exceptional organizational skills
- Exceptional computer skills, including proficiency with software programs such as Microsoft Word, PowerPoint, Excel, Adobe Acrobat, Outlooks, Teams, Compulaw, etc.
- Strong understanding of court rules and procedures with ability to obtain documents from online court directories
- Ability to work overtime when the need arises
- Heavy computer use
- Ability to multi-task and prioritize assignments
- Ability to lift at least 30 lbs. (files and boxes)
Benefits
- medical, dental, and vision insurance
- firm paid life insurance and short and long-term disability
- retirement savings plan with employer profit sharing contributions
- bonus programs
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