Personal & Executive Assistant closely collaborating with CEO in a Family Office in Berlin. Handling travel organization, event planning, and overseeing administrative tasks.
About the role
- Executive Assistant providing high-level administrative support to CEO of IT consulting firm. Managing calendars, handling confidential data, and coordinating projects for operational excellence.
Responsibilities
- Manage the CEO’s calendar, travel and meeting schedules across clients, vendors and internal leadership.
- Prepare agendas, presentations, briefing materials, operational reports and follow-up action items for executive and company meetings.
- Act as a liaison between the CEO and internal teams, vendors and clients.
- Handle confidential information with the highest level of discretion and professionalism.
- Coordinate leadership, company and vendor engagements.
- Track key initiatives, deadlines and deliverables across sales, engineering and operations.
- Coordinate cross functional projects and ensure timely follow up on executive directives.
- Support internal systems administrations related to executive priorities.
- Support strategic planning sessions and leadership offsites.
Requirements
- 5+ years of experience as an Executive Assistant or Senior Administrative Professional supporting a C-level executive
- Bachelors degree or equivalent work experience
- Experience in VAR, IT services – preferred
- Exceptional organizational, time management, attention to detail and multitasking skills
- Strong written and verbal communication abilities
- High level of professionalism, integrity and confidentiality
- Ability to anticipate executive needs and proactively solve problems
- High level of proficiency with Microsoft Office (word, excel, power point) and collaboration tools
- Must have reliable transportation, valid driver’s license and motor vehicle insurance.
Benefits
- Competitive Salary
- Full benefits package (Medical, Dental, Vision, Life Insurance, short-term and Long-Term Disability)
- Paid Time Off
- 401K Plan
- Flexible Spending Account
- Employee Recognition Rewards
- Career training geared towards professional growth
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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