Hybrid Marketing Operations Specialist

at Chiesi Group

• Job title: Marketing Operations Specialist
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Cary, United States

About the role

• Marketing Operations Specialist supporting brand initiatives through project management and coordination. Collaborating with marketing and cross-functional teams for successful launch activities.

Responsibilities

• Support planning and execution of brand launch deliverables across functions (marketing, communications, medical, payer, patient advocacy, etc.).
• Develop and maintain project trackers, timelines, and status reports; proactively flag risks and dependencies.
• Partner with the agency of record (AOR) in the delivery of key launch projects.
• Schedule and facilitate cross-functional meetings, capture notes and decisions, and ensure follow-through on next steps.
• Manage vendor requests, ensuring deliverables align with timelines, budgets, and brand standards.
• Coordinate marketing material submission and tracking through internal review systems (e.g., Veeva PromoMats).
• Support PO creation, invoice processing, and budget tracking for assigned projects.
• Coordinate planning and logistics for national and regional scientific and professional congresses, including booth registration, exhibitor services, shipping, and onsite staffing.
• Partner with internal stakeholders (marketing, medical, corporate affairs) and agencies to ensure seamless preparation, execution, and post-congress reporting.
• Track deadlines for abstract submissions, poster logistics, and congress deliverables.
• Support development and management of congress calendars, booth schedules, and onsite collateral.
• Manage vendor communications, contracts, and post-event reconciliation.
• Serve as an onsite lead or support representative during select congresses.
• Assist with execution of promotional and non-promotional materials, including digital and print assets, ensuring timely review and approval.
• Coordinate material print, production and distribution to field teams and vendors.
• Help manage document control, content versioning, and process documentation.
• Provide administrative support for brand meetings, vendor onboarding, and ad hoc marketing initiatives.

Requirements

• Bachelor's degree in marketing, Communications, Business, or related field.
• 2–4 years of professional experience, preferably in pharmaceutical, biotechnology, healthcare communications, or a related regulated industry.
• Experience coordinating large-scale projects, events, or cross-functional initiatives.
• Strong project management and organizational skills with keen attention to detail.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and project management tools (e.g., Smartsheet, Asana, MS Project).
• Excellent written and verbal communication skills.
• Proven ability to handle multiple priorities and meet deadlines in a fast-paced environment.
• Team-oriented with a proactive, solution-driven mindset.
• Demonstrated understanding of compliance principles related to marketing and events in a regulated industry.

Benefits

• Wellness programs