Hybrid HR Operations Executive

at Oceans

• Job title: HR Operations Executive
• Job type: Contract
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Colombo, Sri Lanka

About the role

• HR Operations Executive at Oceans ensuring smooth onboarding and operational excellence for Divers. Engaging in continuous improvement and employee experience initiatives within immersive culture.

Responsibilities

• Manage the complete end-to-end onboarding process for new Divers, ensuring a professional and positive experience.
• Oversee background screening processes from initiation to closure, ensuring accuracy and compliance within stipulated SLAs.
• Planning and execution of Orientation program liaising with new joinees and internal stakeholders. Prepare and distribute welcome gifts.
• Ensure all onboarding documentation and formalities are completed in a timely and compliant manner.
• Maintain and update trackers regularly to ensure accurate and timely reporting of onboarding and HR-related activities.
• Prepare, document, and distribute HR Team meeting minutes; ensure timely follow-up and closure of action items.
• Support broader HR operational processes including personal folder management, data compliance, and administrative requirements.
• Assist in the planning and execution of company-wide employee engagement programs and events.
• Contribute to creating a supportive, inclusive, and engaging workplace culture.
• Provide operational assistance for HR-led initiatives across teams.
• Stay updated on HR best practices, compliance requirements, and industry trends.
• Recommend improvements to streamline HR processes and enhance efficiency.
• Undertake additional HR operational tasks and projects as assigned.

Requirements

• 3+ years of experience in HR operations, onboarding, or people administration.
• A degree in a related field. CIPM will be an advantage.
• Strong execution skills with the ability to manage multiple priorities and deadlines.
• A strong sense of accountability and follow-through.
• Professional written and verbal communication skills to interact effectively with team members and new hires.
• Ability to maintain structured workflows, trackers, and documentation.
• Adaptable, approachable, and capable of working across multiple functions.
• Handle sensitive information with discretion and integrity.
• Nice to have: Experience working in a MNG/global set up.
• Familiarity with HRIS platforms, Google Workspace, and project management tools like Asana or Notion.
• Experience supporting engagement or recognition programs.